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PGIM - Executive Assistant (San Francisco, CA)
Pgim
Provides executive admin support to senior leaders, handling travel, events, and office tasks.
8d ago
$70,000 - $90,000
Intermediate (4-7 years), Experienced (8-12 years), Expert & Leadership (13+ years)
Full Time
San Francisco, CA
Hybrid
Company Size
10,000 Employees
Service Specialisms
Investment Management
Real Estate
Private Equity
Fixed Income
Public Equity
Asset Allocation
Risk Management
Alternative Investments
Sector Specialisms
Industrial
Energy
Infrastructure
Buildings
Residential
Commercial
Water Resources
Heavy Civil
Role
What you would be doing
calendar management
video conferencing
travel coordination
expense reporting
event logistics
stakeholder relations
- Assist with office management responsibilities. Work collaboratively with other onsite administrative professionals to maintain a productive and welcoming workspace.
- Adhere to loan documents and any other governing documents when performing all responsibilities.
- Coordinate and execute frequent in-office and offsite events, overseeing all logistics, vendor management, and on-the-ground coordination.
- Facilitate notary processing and obtain signatures for critical business documents, ensuring compliance and timely completion.
- Open and distribute mail, including confidential, high-priority, and follow-up items; prepare outgoing mail and correspondence, including overnight packages.
- Prepare, review, and submit expense reports and related requests, ensuring accuracy and compliance with company policies; provide guidance to executives to help them meet all expense and compliance requirements.
- Provide exceptional administrative support to multiple senior-level executives in a dynamic, high-performing environment.
- Manage calendars for team members, coordinate constantly changing schedules, and ensure all meetings—both in-person and virtual—are set up with the necessary documentation, logistics, and technology support.
- Confidently set up, manage, and troubleshoot video conferencing and virtual meeting technology; proactively resolve issues to ensure meetings run smoothly.
- Maintain trade association memberships and subscriptions.
- Build and maintain strong, professional relationships with internal and external contacts, handling sensitive correspondence, phone, and email communications with discretion and care.
- Manage complex, multi-leg global travel arrangements, including logistics for high-profile business trips and roadshows.
- Collaborate closely with other administrative professionals, fostering a supportive and high-performing team environment.
- Support business process needs, including the preparation and management of agreements, reports, agendas, presentations, etc. using MS Office and other business software as needed.
- Support and coordinate onboarding and orientation for new hires, serving as a liaison between executives, new employees, and internal teams; adapt to evolving requirements across business groups to ensure a smooth, organized, and welcoming experience.
- Maintain and foster relationships with borrowers, intermediaries, investors, and the originations teams.
What you bring
microsoft 365
5+ years
bachelor’s
travel logistics
detail‑oriented
organizational
- High level of accuracy and attention to detail in document processing, notary work, and business record management.
- 5+ years of administrative or executive assistant experience in a fast-paced global organization; bachelor’s degree or equivalent experience.
- High degree of professionalism, discretion, and integrity in handling confidential information.
- Strong interpersonal, written, and verbal communication skills; ability to build relationships at all levels.
- Collaborative spirit with solid partnering skills; able to work independently and as part of a team.
- Exceptional organizational skills and the ability to manage competing priorities under tight deadlines.
- Proven experience managing complex international travel and event logistics.
- Mastery of Microsoft 365 (Word, Excel, PowerPoint, Outlook) and eagerness to learn and leverage new tools, including co-pilot and AI-driven solutions.
- Strong initiative, self-motivation, and a proactive approach to anticipating needs and solving problems.
- Education Benefit to help finance traditional college enrollment toward obtaining an approved degree and many accredited certificate programs.
- Wellness Programs including up to $1,600 a year for reimbursement of items purchased to support personal wellbeing needs.
- Market competitive base salaries, with a yearly bonus potential at every level.
- 401(k) plan with company match (up to 4%).
- Company-funded pension plan.
- Employee Stock Purchase Plan: Shares can be purchased at 85% of the lower of two prices (Beginning or End of the purchase period), after one year of service.
- Medical, dental, vision, life insurance, disability insurance, Paid Time Off (PTO), and leave of absences, such as parental and military leave.
- Work/Life Resources to help support topics such as parenting, housing, senior care, finances, pets, legal matters, education, emotional and mental health, and career development.
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
Company
Overview
- Founded as the asset management arm of Prudential Financial, it has grown into one of the world’s largest investment managers.
- With a strong presence in over 30 countries, it offers a wide range of investment strategies across equity, fixed income, real estate, and alternative investments.
- Its expertise spans from commercial real estate to renewable energy investments, targeting sectors with high growth potential.
- It is known for its data-driven approach, leveraging advanced analytics and insights to deliver superior results for its clients.
- Its diverse portfolio includes projects in infrastructure, energy, residential and commercial properties, and more.
- The real estate division is particularly noted for its global reach, managing significant assets across North America, Europe, and Asia.
- The firm is also making significant strides in alternative investments, focusing on private equity, hedge funds, and other non-traditional asset classes.
- With a blend of traditional and innovative investment strategies, it delivers tailored solutions designed to meet the needs of institutional investors, pension funds, and individual clients.
- Trust
- Respect
- Equity
- Meritocracy and diversity of thought, perspective, and experience
Net Zero by 2050
Operational Carbon Emissions Target
Committed to achieving net zero operational carbon emissions by 2050, demonstrating long-term sustainability goals.
50% Emissions Reduction
Building Emissions Target
Aligned with ULI Greenprint goals, aiming to reduce building emissions by half by 2030.
- Headquarters LEED Gold certified with rainwater retention, rooftop garden, green walls, and EV charging stations.
- Signatory of UN PRI since 2009 and joined GRESB in 2013.
- Engaged Verdani Partners for global ESG consulting.
58% employees globally
From Under-Represented Groups
A significant portion of the company's global workforce is comprised of individuals from under-represented groups, reflecting a strong commitment to diversity.
29.9% senior roles held by women
Women in Leadership
Women occupy nearly 30% of senior roles globally, indicating progress toward gender parity in leadership positions.
41.8% female employees globally
Gender Representation
Just over 40% of the company's global workforce identifies as female, showcasing a balanced gender distribution.
Five‑pillar DEI strategy
Comprehensive DEI Approach
The company has implemented a five-pillar strategy covering Talent, Culture, Industry, Investing, and Community to advance diversity, equity, and inclusion across all aspects of its operations.
- Ron Andrews DEI Scholarship launched in 2020 for students from under‑represented backgrounds
- PGIM is among first 25 signatories to USA & Canada DEI Code and has also signed the UK DEI Code
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