Administrative Coordinator

Description

• Coordinate with third-party reproduction vendors, including obtaining schedule and cost estimates, as needed.
• Working with the IT department to help troubleshoot office AV issues and set up staff workstation equipment.
• Arranging staff travel.
• Coordinating office staff social events.
• Scheduling servicing of office equipment.
• Prepare overnight delivery packages and arrange for a courier as needed. Provide emergency courier service when needed.
• Welcoming and preparing to onboard new hires.
• Order and maintain inventory of office and equipment supplies.
• Track the status of SGH staff (in/out of office) as needed using the online sign-out system.
• Coordinate food and beverage orders for meetings, lunch talks, and events.
• Scan and electronically file documents and drawings.
• Processing expense reports.
• Schedule and prepare conference rooms, including setup and breakdown, media setup, meal arrangements, and furniture adjustments.
• Print and assemble reports/marketing materials.
• Greet visitors, manage the visitor sign-in log, and notify staff of arrivals.
• Support technical / lab staff with shipping and receiving equipment.
• Receive and distribute incoming mail and packages; notify recipients promptly.
• Answer and route incoming calls promptly; take messages, or transfer to voicemail as requested.
• Maintain, organize, and prepare office common areas, including kitchen, production room, copy storage rooms, and conference rooms for daily use.
• Assist the administrative team with the following:
• Prepare dead files for storage, including packing contents, updating the database and discard schedule, and retrieving files as needed.

Requirements

• 1+ years of relevant administrative work experience preferred.
• Bachelor’s degree preferred, not required.
• Microsoft Office Suite experience preferred.
• Efficient Document Management and Support

Benefits

• Healthcare and Dependent Care Flexible Spending Accounts
• Paid Parental Leave
• Employee Assistance Program
• Paid Time Off (Vacation time, Sick leave, Holidays)
• Health Insurance (Medical, Dental & Vision)
• Optional Life Insurance
• Short and Long-Term Disability (company paid)
• Tuition Reimbursement
• Legal & Identity Theft plans
• Fertility, Family Forming, and Hormonal Health benefit
• AFLAC Accident & Cancer Insurance
• Profit Sharing and 401(k) plan with a discretionary company contribution
• Pre-tax Commuter Benefit
• Employee Basic Life and AD&D insurance (company paid)
• Our Contribution: We offer a comprehensive and rich compensation and benefits package with company-paid and voluntary programs to help build healthy lifestyles, strong relationships, and future prosperity.

Training + Development

Interview process

Visa Sponsorship

Security clearance