Assistant Proposal Specialist

Overview

Support proposal development, research, editing, and coordination for BD team.

Key Responsibilities

• file management
• data coordination
• proposal formatting
• subconsultant data
• quality control
• archiving

Tasks

-Maintain proposal team server files and other repositories of information for use during active proposals -Coordinate with internal departments to obtain required information for proposal or SOQ preparation -Assist with proposal formatting, printing, and production -Perform subconsultant data collection and organization tasks for proposal teams, including contacting subconsultants, outlining requirements, and organizing and distributing information -Coordinate independent quality control review in accordance with BD team quality procedures -Assist during proposal development and supports the research, writing, editing, formatting, and quality checking of text for preparation of proposals, statements of qualifications, and presentations -Research and compile information from a variety of internal and external databases, internet and intranet sites, and other internal data sources (including resumes, project descriptions, boilerplate text, etc.) -Perform self-check of work products to comply with client requirements, eliminate repeat errors, and demonstrate continuous improvement in work products -Participate in BD team training and knowledge sharing activities and demonstrates progressive ability over time to incorporate best practices into daily work assignments -Attend proposal meetings, takes notes, and helps maintain and update meeting information on a regular basis and as requested -Assist with the archiving of proposal content and upload to appropriate internal databases or servers as part of proposal closeout procedures in a timely and quality manner

Requirements

• microsoft office
• indesign
• chatgpt
• bachelor's
• 0-2 years
• communication

What You Bring

-Proficiency in Microsoft Office applications -Excellent task management, time management, multi-tasking, collaboration, and resourcefulness skills -Ability to work well as part of a team and independently in a fast-paced, deadline-driven environment -Excellent inter-personal and communication skills -Experience using Adobe Creative Suite InDesign preferred -Associate’s or Bachelor’s Degree in marketing, journalism, communications, or business -0-2 years of experience working in a related industry -Knowledge and understanding of business writing/editing/formatting principles and practices -Experience using AI tools, such as ChatGPT, is preferred

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Benefits

-Incentive compensation for eligible positions. -Competitive paid-time-off (PTO) accrual. -Hybrid (in-person and remote) work environment. -Tax-deferred 401(k) savings plan. -Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance. -Tuition reimbursement for continued education. -Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations

About Gft

-Born from over a century of legacy, GFT emerged through the integration of Gannett Fleming, TranSystems and five acquired firms. -Its rebrand reflects a unified national platform offering architecture, engineering and construction across complex infrastructure markets. -Projects span transportation, water, power generation, and civic building design, showcasing expertise in critical infrastructure sectors. -Its financial strength is underpinned by private equity ownership and consistent recognition in industry rankings. -An unusual fact: it merged two storied firms and five others, creating an AEC powerhouse attuned to community-scale impact.

Sector Specialisms

Security Clearance

-successful completion of a criminal background check is required.