Project/Document Specialist - Gateway
Arcadis
Oversee document control, retention, and change management for the Gateway Hudson Tunnel project.
8 days ago ago
$75,000 - $100,000
Intermediate (4-7 years), Junior (1-3 years)
Full Time
Newark, NJ
Onsite
Company Size
36,000 Employees
Service Specialisms
Consulting
Engineering
Architecture
Project Management
Design
Technical Services
Construction Services
Urban Planning
Sector Specialisms
Infrastructure
Water
Environment
Buildings
Transport
Utilities
Role
What you would be doing
document control
file archiving
record management
numbering system
change log
document retrieval
- Maintain original documents and check print files, ensuring superseded revisions are properly archived.
- Support office management activities as needed, including supplies coordination and documentation for leased office spaces.
- Support document retrieval in response to public records requests and audit inquiries.
- Manage the distribution, recording, and storage of all documentation and related materials in accordance with approved procedures and regulatory requirements.
- Support the preparation and maintenance of Approval Requests (ARs) and Change Order Requests (CICs) logs.
- Assign document numbers according to project guidelines and ensure all entries conform to established numbering procedures.
- Implement, and maintain project-specific document control systems for tracking, storage, and retrieval of all project documentation.
What you bring
change management
bachelor’s
microsoft office
document control
3+ years
communication
- Working knowledge of change management processes for large capital projects.
- Bachelor’s degree in Business Administration, Construction Management, Engineering, Information Management, or a related field (or equivalent work experience).
- Proficiency in Microsoft Office Suite and experience with digital collaboration platforms.
- Excellent organizational skills, attention to detail, and ability to manage multiple priorities.
- Strong knowledge of document numbering and retention policies.
- Strong communication and interpersonal skills for stakeholder coordination.
- Familiarity with public records policies and audit requirements.
- 3+ years of experience in document control, project administration, or contract management, preferably in infrastructure, engineering, or public sector projects.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
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Company
Overview
1888
Year Founded
The company was established in the Netherlands with a focus on reclaiming wetlands.
30+ Countries
Global Presence
Operates in over 30 countries worldwide, showcasing its extensive international reach.
€5B
2023 Revenue
Achieved €5 billion in gross revenues, reflecting strong financial performance and strategic growth.
- Evolved into a global design, engineering and consultancy powerhouse.
- Excels in major infrastructure, water management, urban building, transport and industrial manufacturing projects worldwide.
- Recent standout assignments include flood defences in New York, the Sydney Metro, and sustainable legacy planning for the Paris Olympics.
- Structured around core business areas—Places, Mobility, Resilience and Intelligence—backed by digital centres of excellence.
- Notable for blending data-driven tools with traditional consulting to optimise asset lifecycles and smart infrastructure.
- People First
- Collaboration
- Client Success
- Integrity
- Sustainability
Net-Zero by 2035
GHG Emissions Target
Commitment to achieving net-zero across the entire value chain.
70% Reduction
GHG Emissions Target
Aiming for a 70% reduction in absolute scope 1 and market-based scope 2 GHG emissions by 2026, measured from a 2019 baseline.
58% GHG Reduction
Emissions Progress
Achieved a 58% reduction in scope 1 and 2 GHG emissions by end-2023 compared to 2019 levels.
100% Renewable Energy
Energy Consumption
Purchases renewable electricity certificates to cover all office and work-from-home energy use.
- Transition of company fleet to EVs by 2030 (currently 26–35% by late 2024)
- 50% reduction in air travel emissions by 2025 (currently ~29%)
- 35% reduction in business travel emissions by 2025 (already at ~37%)
- Joined supply-chain emissions platform in 2023 to capture supplier scope 3 data
>40% Female Workforce
Gender Diversity Goal
Targets over 40% of workforce to be female by the end of 2026, reflecting a strong commitment to gender balance.
Top 25% eNPS
Employee Satisfaction Ranking
Aims to remain in the top 25% of the professional services sector for employee satisfaction, as measured by eNPS scores.
- Continues to develop people through Skills Powered Organisation and Energy Transition Academy
- GEC recruitment drive and increased focus on global roles to support diverse career paths
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