Capital Projects Coordinator

The Capital Projects Coordinator will support the planning, coordination, and administration of capital projects across the portfolio. This role involves working closely with the Capital Projects Manager, Property Managers, vendors, and residents to ensure projects are executed on time and within budget. The successful candidate will manage communications, documentation, and logistics while traveling to properties approximately 50% of the time.

• Assist with developing, monitoring, and reconciling project budgets.
• Ensure vendor compliance with safety, insurance, and performance standards.
• Coordinate vendor site visits, obtain quotes, and prepare comparative analyses.
• Act as a liaison between vendors, contractors, property staff, and residents.
• Support tendering processes and vendor evaluations.
• Respond professionally and courteously to resident inquiries regarding project work.
• Maintain organized project files, contracts, and records.
• Provide on-site administrative and coordination support during key project phases.
• Track project timelines, budgets, and deliverables to ensure compliance with approved plans.
• Support the preparation of project status reports for leadership.
• Prepare documentation to support reporting and audits.
• Prepare and distribute project notices and communications to residents and stakeholders.
• Travel regularly (up to 50% of the time) to properties to support project execution.
• Review and process invoices, change orders, and related financial documentation.
• Draft and distribute resident notices related to project activity.
• Escalate concerns to the Capital Projects Manager as required.
• Monitor progress, gather updates, and report back to leadership.
• Communicate project updates and coordinate logistics across multiple teams.
• Assist with the planning, scheduling, and execution of capital projects.

• Strong organizational and time management skills.
• Strong proficiency in Microsoft Office (Outlook, Word, Excel is essential).
• Preferred: College diploma in Project Management, Construction Management, Business Administration, or a related field.
• Excellent communication and interpersonal skills.
• Demonstrates Drake PM’s values: Trust, Honesty, Integrity, and Respect.
• Ability to coordinate multiple projects and deadlines.
• Experience with Yardi or other property management systems is an asset.
• Minimum of 2 years’ experience in project coordination, property administration, or construction administration.
• Experience with budgets, vendor management, and project scheduling.
• Minimum: High School Diploma.
• High attention to detail with strong problem-solving capabilities.
• Ability to work independently while supporting a collaborative team.
• Willingness to travel frequently and work flexible hours when required.

Pay range and compensation package

• Competitive salary
• Comprehensive health, dental, and vision benefits.
• Professional development opportunities and support for continuing education.