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Executive Assistant
One Workplace
Provide executive support to CEO and manage projects and events.
3d ago
$85,000 - $105,000
Expert & Leadership (13+ years)
Full Time
Santa Clara, CA
Onsite
Company Size
500 Employees
Service Specialisms
Moves, Adds, Changes
Construction Project Management
Facilities Management
Furniture Installation
Storage + Asset Management
On‑Site Labor
Real Estate Analytics
FF&E Guidelines & Tools
Sector Specialisms
Workplace Consulting
Hospitality
Creative Studios
Technology
Furniture
Interior Construction
Services
In House Manufacturing
Role
What you would be doing
project planning
timeline management
stakeholder communication
process improvement
event coordination
document preparation
- Partner with the executive and colleagues to plan, track, and manage key initiatives and projects.
- Develop project timelines, deliverables, and progress updates to keep work moving forward.
- Serve as a connection point between the executive and internal/external partners, ensuring communication is timely and clear.
- Support leadership and board meetings, including agenda preparation, logistics, and follow-up.
- Conduct research and synthesize information to support informed decision-making.
- Identify opportunities to improve processes and workflows that make work easier and more effective.
- Coordination and implementation of large internal events in collaboration with the Workplace Experience Team, including but not limited to company meetings and significant company celebrations
- Manage calendars, schedule meetings, submitting expense reports and coordinate travel in a thoughtful and efficient way.
- Handle sensitive information with professionalism and discretion.
- Draft, edit, and prepare correspondence, presentations and reports.
- Exercises confidentiality and discretion when handling sensitive information.
- Bring together cross-functional teams, ensuring clarity on roles, responsibilities, and goals.
What you bring
asana
ms project
bachelor’s
3+ years
project management
communication
- Strong organizational and project management skills; familiarity with tools such as Asana, Trello, or MS Project is a plus.
- Strong interpersonal skills with the ability to build positive relationships at all levels.
- Bachelor’s degree, associate’s degree, or equivalent experience welcomed.
- Proactive, resourceful, and detail-oriented.
- Ability to prioritize and manage multiple tasks in a fast-paced environment.
- Adaptable and comfortable navigating shifting priorities.
- 3+ years of prior executive assisting or 5+ years of successive administrative support
- High level of discretion and sound judgment.
- Excellent written and verbal communication skills.
- Potential to support additional executives as needed.
- Previous experience in executive support, project coordination, or related roles.
- 401k + Employer Match
- 9 Paid holidays
- Medical/Dental/Vision Insurance
- Wellness App with reimbursement of up to $500/year
- Paid Parental Leave
- Profit Sharing
- 15 days of PTO
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
People also searched
Company
Overview
- Founded with a vision to transform spaces into more functional and collaborative environments.
- Has a strong focus on providing tailored solutions for office design, furniture, and technology integration.
- Works with a wide array of industries, from education and healthcare to government and corporate sectors.
- Partners with top manufacturers to offer cutting-edge products that enhance workplace efficiency and employee satisfaction.
- Specializes in creating spaces that are not only visually appealing but also highly functional and adaptable.
- Has a long history of successful projects that have earned recognition for design excellence and innovation.
- Known for its ability to blend modern aesthetics with ergonomic functionality, creating spaces that foster creativity and productivity.
- Delivers comprehensive services, from initial consultation to installation and long-term support, ensuring seamless execution.
- Think Big. Work Small.
- Treat People like Family – and Projects
- Innovate and be Relentlessly Curious.
- Be You. and Be United.
- Aim for Above and Beyond.
- Work in ways that make you Proud.
- We celebrate people for who they are and that means creating an environment and culture of acceptance.
- We believe that the best ideas win, and that requires unique perspectives.
- We are a company that likes to say yes, tries to do the right thing even if it isn't always the easiest and puts people first.
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