Executive Assistant

As our mission and customer base grow, we’re seeking an Executive Assistant to support our Cofounders and VP of Sales. You’ll operate as a force-multiplier—owning complex calendars and travel end-to-end, orchestrating customer dinners and onsites, driving inboxes to action, and ensuring the right executive is in the right meeting—especially when plans change mid-flight.

• Keep leadership current via short Slack/text summaries when they’re in transit or off grid.
• Draft emails for review (customer follow-ups, intros, confirmations); queue and nudge to send.
• Stand up lightweight trackers for escalations, travel changes, exec commitments.
• Days 31–60: Launch weekly Exec Ops; stand up a follow-through system for commitments and escalations.
• Coordinate which exec attends which meeting; manage swaps when travel shifts.
• Continuously simplify recurring workflows (travel playbooks, dinner playbooks, briefing templates).
• Publish a daily AM Brief: day plan, locations, must-reads, decisions due.
• Build filters, and checklists across email, calendar, Slack, Docs/Notion, basic sheets.
• Run a weekly Exec Ops cadence (agenda, notes, owners, deadlines).
• Capture notes and next steps in key meetings; post to the right doc/channel.
• Book and rebook flights and hotels.
• Days 61–90: Streamline repeatable workflows; increase leverage by anticipating needs before they arise.
• Plan and run customer dinners/onsites: RSVPs, dietary needs, seating, confirmations.

We are tackling complex challenges in healthcare through robust and reliable medical intelligence. Our AI-driven solutions accelerate hospital workflows so patients get medications faster. We partner with major health systems to build software that delivers fast, effective, affordable access to care for every patient.

Rhythm, Tracking, and Ops

Inbox Management & Communication

• 4+ years supporting senior leaders in high-growth environments (startup, GTM, or operations preferred).
• High judgment under pressure; calm, resourceful, and fast when plans change.
• Proven mastery of complex calendar + travel, inbox drafting/triage, and cross-team coordination.
• Crisp written communication; can match executive voice and write concise, actionable summaries.
• Days 1–30: Learn preferences and writing style; implement priority filters; stabilize travel; ship daily AM Briefs.
• Comfortable with occasional off-hours responsiveness tied to travel and customer timelines.
• Triage inboxes; surface a Top 3 “must-read today”; track follow-ups to closure.
• Own multi-time-zone calendars; resolve conflicts with context (purpose, prep, decision-maker).

Calendar Leadership & Meeting Coverage

First 90 Days Priorities