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Transaction Coordinator (Contract)
Marcus & Millichap
Provide admin support for commercial real estate brokers, managing documents & coordination
7d ago
C$60,000 - C$65,000
Junior (1-3 years)
Contractor
Vancouver, British Columbia, Canada
Office Full-Time
Company Size
2,000 Employees
Service Specialisms
Commercial real estate brokerage
Financing
Research services
Advisory services
Sector Specialisms
Multifamily
Retail
Office
Industrial
Special Assets
Commercial Property Auction
Capital Markets & Financing
Loan Sales
Role
What you would be doing
legal drafting
invoice tracking
stakeholder liaison
document management
data systems
closing documents
- Drafting various legal assets such as Letters of Intent, Exclusive Listing Agreements, Contracts of Purchase and Sale
- Organizing, tracking, creating and submitting internal agent commission invoices.
- Liaise with lawyers, clients, municipalities, and other stakeholders to gather or relay required information
- Preparing internal accounting documents related to property transaction reconciliation.
- Organize, attend, and document team meetings — track action items and follow-ups
- Coordinate internal team schedules and client appointments
- Prepare and manage documents related to offers, listing packages, and deal execution
- Confidentiality Agreements and bid summaries on an ad-hoc basis upon direction from the broker team for issuance to prospective parties.
- Support our brokers with anything needed to move transactions forward smoothly
- Preparing closing documents and conveyancing packages for execution to law firms ahead of completion dates.
- Maintain document management systems and transaction records
- Utilizing extra-provincial data systems such as Sitewise, Autoprop, Salesforce (or other CRMs), BC Registry, GIS sites, SpinIIHost to collect documentation required for the preparation of brokerage-required compliance documents such as FINTRAC and BCFSA forms.
- Assist with property research, marketing coordination, and compiling reports which include but is not limited to:
What you bring
commercial real estate
project management
self‑motivated
detail‑oriented
communication
microsoft office
- Proven experience in an administrative or coordination role — ideally in commercial real estate, brokerage, legal, or project management
- Positive, self-motivated, and proactive mindset
- Comfortable juggling multiple priorities with tight deadlines
- Meticulous attention to detail and strong organizational skills
- Excellent written and verbal communication
- Strong proficiency in Microsoft Office, Google Workspace, and CRM/project management tools
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
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Company
Overview
1971
Year Established
The company was established in this year and grew to become a leading real estate firm.
- Quickly became a leading real estate investment services firm.
- Provides a comprehensive range of services, including property sales, financing, and advisory.
- Serves investors, developers, and institutional clients in the real estate market.
- With offices nationwide, it offers unmatched local market expertise, enabling clients to capitalize on emerging opportunities.
- Known for its sophisticated financial tools, provides tailored solutions for diverse real estate transactions.
- Specializes in multifamily, industrial, retail, office, and commercial properties.
- Regularly handles high-value transactions, including large portfolio deals and major regional developments.
- Earned a reputation for its market intelligence and innovative investment strategies.
- Recognized for its commitment to long-term client relationships, helping clients maximize returns on real estate investments.
- Entrepreneurial spirit
- High standards of performance and integrity
- Collaboration and teamwork
- Commitment to providing best-in-class services
- Continuous innovation
- Excellence in client service
Net-Zero by 2050
Commitment to Carbon Neutrality
Aiming to achieve net-zero emissions, which involves balancing greenhouse gas emissions with carbon emissions removed from the atmosphere.
- Focused on energy-efficient practices
- Reducing carbon footprint
- Prioritize sustainable building practices in real estate investments
- Support for projects with environmental certifications (e.g., LEED)
- Diversity in leadership and talent acquisition
- Promoting a culture of respect, fairness, and opportunity
- Gender balance in recruitment and retention
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