Supervisor - Contract Administration

This role is responsible for overseeing the daily operations of the contract administration function, managing workflow distribution, maintaining quality standards, and serving as the liaison between the administration team and senior management. The ideal candidate has a solid background in contract review, negotiation, and administration, with proven leadership capabilities in an office setting.

• Perform final review and signature of assigned contracts, escalating complex issues as needed.
• Maintain accurate contract records in ERP and CLM systems.
• Review, edit, and negotiate contract terms and conditions with customers to ensure compliance with company policies and risk tolerances.
• Oversee daily operations of the team, ensuring timely and accurate completion of tasks.
• Monitor and report on key performance indicators (KPIs) to ensure departmental goals are met or exceeded.
• Develop and maintain efficient processes and standard operating procedures to support a scalable contract administration function.
• Assist in the preparation and management of business & contractor licensing activities and renewals.
• Assign and prioritize work based on business needs, utilizing multiple team email boxes and task queues.
• Assist Contract Administrators in their tasks as needed.
• Collaborate with internal stakeholders including Legal, Sales, and Finance to support contract processes.
• Act as the communication bridge between the contract admin team and senior manager to ensure alignment of goals, issues, and priorities.
• Train new and existing team members on contract processes, systems, and tools.
• Supervise and lead a team of Contract Administrators, providing guidance, support, and performance management.

• Certified Federal Contracts Manager (CFCM) or other relevant certifications.
• Excellent verbal and written communication skills.
• Experience working in an office-based, team-oriented environment.
• Understanding of insurance terminology, ability to interpret requirements and read certificates of insurance (COIs).
• Strong leadership and team management skills.
• Bachelor’s degree in Business, Legal Studies, or a related field.
• Experience with Enterprise Resource Planning (ERP) & Contract Lifecycle Management (CLM) software; Agiloft experience is strongly preferred.
• This position requires minimal physical activity but does require computer usage for an extended period – up to 8 hours in a day.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, etc.).
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Demonstrated experience reviewing, editing, and negotiating commercial contracts.
• High attention to detail and organizational ability.
• Solid understanding of legal terminology and contract structures.
• No unusual environmental, lifting or exertion requirements are associated with this position.
• 3+ years in a supervisory or team leadership capacity.
• Familiarity with risk management principles.
• 5+ years of experience in contract administration or related role.
• Experience in government contracts and Federal Acquisition Regulations (FAR).

The Company offers a variety of benefits to its employees, including but not limited to health insurance, paid holidays, paid time off, 401(k) Savings and Trust & Plan with company match, Company Pension Plan and continuing education.

The pay range for this role is $80,000 - $90,000. Please note all pay ranges are broadly stated and any final offer is dependent on factors such as location, direct experience, market guidance, internal equity, among other qualifying criteria permitted by law.