Admin Assistant Branch

Homeservices Of America

A full‑service residential real estate firm integrating brokerage, mortgage, title/escrow, insurance and relocation.

Manages daily office operations, supports sales staff, and handles administrative tasks.

7 days ago ago

$20 - $24

Intermediate (4-7 years), Expert & Leadership (13+ years), Experienced (8-12 years)

Full Time

Beverly Hills, CA

Office Full-Time

Company Size

6,000 Employees

Service Specialisms

Real Estate

Property Management

Home Services

Construction Services

Design and Build

Remodeling

Project Management

Consulting

Sector Specialisms

Residential

Commercial

Brokerage

Mortgage

Franchising

Title

Escrow

Insurance

Role

What you would be doing

file management

database update

social media

contract processing

report prep

office ops

Maintain files to ensure all changes generated are posted with copies and data entry provided to/for other entities, as needed.
Establish and maintain positive and productive work relationships with all staff, customers and business partners.
May provide support to office management and back-up support for clerical staff.
Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities.
Ensure accuracy and timely preparation of all paperwork, record and maintain sold records and prepare and generate reports.
Answer switchboard, greet visitors, schedule appointments and assist with client communications.
Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management.
Set up and update client and customer sphere of influence databases; create farming database for sales associates, as assigned.
Maintain, manage and create content for the office’s social media pages, ensuring consistent branding, engagement and timely updates across all identified platforms.
Create letters to clients, presentation materials, sales associate introduction cards and temporary business cards.
Receive, process and/or review listing and sales contracts.
May assist in training new office personnel and/or providing work direction to other office staff.
Assemble buyers and sellers’ guides.
Create brochures, flyers/postcards, sign-in sheets, promotional pieces, as assigned.
Train new sales agents on office equipment and computer programs.
Prepare and transfer earnest money.
Act as a liaison between sales associates and office management.
Perform daily branch office operations which may include maintaining office appearance, distributing and processing mail, processing accounts payable and receivable, reconciling petty cash, maintaining office supplies and forms.
Perform any additional administrative and support responsibilities as requested or assigned in support of the branch.
May process license application paperwork for new, renewing and transferred sales associates.

What you bring

problem solving

microsoft office

3+ years

real estate