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Document Control Lead
Flatirondragados
Lead document control for construction projects, managing workflows, compliance.
8d ago
Intermediate (4-7 years), Expert & Leadership (13+ years), Experienced (8-12 years)
Full Time
Markham, Ontario, Canada
Office Full-Time
Company Size
3,500 Employees
Service Specialisms
Construction services
Project Management
Engineering
Design
Technical Services
Turnkey
Sector Specialisms
Aviation
Bridges
Dams
Highways
Large Projects
Marine
Rail
Resiliency
Role
What you would be doing
power bi
document management
workflow setup
audit compliance
stakeholder training
document filing
- Provide guidance and day-to-day support to the document control team to ensure consistency and quality of document control practices
- Support the Project Management Information Systems Manager in maintaining departmental procedures and implementing improvements when needed
- Leverage Power BI to develop dashboards and reports that track document control performance, compliance, and project submission metrics
- Maintain the document management system and ensure it aligns with the evolving needs of the project throughout its lifecycle
- Interface with engineering, procurement, construction, and quality teams to ensure document control processes are fully integrated
- Set up and manage document control workflows and approval cycles to ensure proper document routing, tracking, and review in accordance with project standards
- Conduct regular audits to maintain consistency and accuracy in project records and ensure compliance with project documentation standards
- Ensure project stakeholders are properly trained on document control procedures and system usage
- Oversee the intake, filing, revision control, retention, and distribution of project documentation including technical drawings, reports, and AutoCAD files
- Coordinate with internal teams and contractors to ensure timely and accurate document submissions
- Support the preparation and maintenance of vendor, construction, and engineering turnover documentation packages
- Support the development and implementation of work processes and procedures such as engineering document control, transmittals/submittals, correspondence control, contract or vendor data management, standards management, project standards, and document numbering
- Ensure document control tools and equipment are operational and available to support team performance
- Ensure the organized classification and document naming structure is followed to efficiently manage, locate, and store documents within the designated document repository, ensuring both accessibility and security
What you bring
document control
aconex
sharepoint
projectwise
bachelor's
3 years
- Strong written and verbal communication skills and ability to work collaboratively across departments
- Strong understanding in Microsoft Office Suite (Excel, Word, Outlook) and collaboration platforms such as SharePoint, E-Builder and ProjectWise
- Familiarity with MTO documentation standards, records retention policies, and compliance requirements is an advantage
- Demonstrated experience setting up document control workflows, processes, and document numbering systems
- Willingness and ability to work on-site at our Markham, Ontario office for 18 months, followed by a transfer to the St. Catharines Ontario office.
- Excellent organizational skills and attention to detail
- Experience preparing project documentation for audits, turnover packages, and regulatory compliance inspections
- Ability to work independently and manage priorities in a fast-paced environment
- Prior experience leading document control on projects delivered for the Ministry of Transportation of Ontario (MTO) is considered a strong asset
- Bachelor’s degree in Engineering, Library and Information Science or other relevant discipline
- Demonstrated ability to lead process adoption and change management efforts across multidisciplinary project teams
- Minimum of 3 years of experience in a similar role, preferably on large-scale infrastructure or construction projects
- Experience delivering document control training sessions and onboarding team members in the use of EDMS platforms and procedures
- Proficiency in document control principles, practices, and tools (such as Aconex, Asite, or other EDMS platforms)
- Wellness benefits & Employee Assistance Program
- Medical/Extended Health Care, Dental, Vision and/or Provincial Medical
- Tuition Reimbursement Program
- Industry leading 401(k)/RRSP
- Comprehensive compensation package and paid time off program
Information not given or found
Interview process
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Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
People also searched
Company
Overview
- With a legacy of engineering excellence, FlatironDragados is known for its pioneering role in complex infrastructure projects.
- The company specializes in transforming challenging concepts into tangible results, handling everything from planning to execution.
- FlatironDragados has contributed to high-profile projects in transportation, utilities, and civil infrastructure across North America and beyond.
- A unique strength lies in their ability to deliver large-scale, technically demanding projects while maintaining strict safety and quality standards.
- Their portfolio showcases an array of diverse undertakings, from bridges and highways to marine and water projects.
- FlatironDragados' integrated capabilities allow them to manage entire project lifecycles—from initial design through to construction and beyond.
- With a history rooted in pioneering civil engineering, the company is proud of its reputation for executing some of the region's most iconic and innovative infrastructure projects.
- Safety first - ensuring the safety and well-being of our team members and the public is our top priority.
- Integrity - conducting ourselves with honesty and transparency in all of our work.
- Excellence - striving to deliver superior quality, performance, and innovation.
- Collaboration - fostering teamwork and open communication to achieve shared success.
- Accountability - taking responsibility for our actions and results.
2050
Net-Zero Commitment
Aiming to achieve net-zero carbon emissions by this target year.
- Committed to reducing environmental impact through sustainable practices.
- Utilizes environmentally-friendly technologies, materials, and energy-efficient practices in all projects.
- Actively works to minimize waste and enhance resource efficiency.
- Continuously evaluates and improves sustainability efforts across all operations.
- A diverse and inclusive workplace is created where everyone feels respected and valued.
- Representation of underrepresented groups is a key focus at all organizational levels.
- Gender diversity is prioritized, with efforts to balance gender representation in leadership roles and across teams.
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