Construction Administrator

This position is to provide direct support to the Project Manager and other members of a Project Team as required; work with all levels of Project Management to establish operational priorities and ensure the quality of the project.

• Coordinate and lead construction meetings, preparing agendas and distributing notes.
• Working with project teams to bring lessons learned from CA back to the designers.
• Ensure adherence to building codes, safety regulations, and quality standards.
• Compile project manual for submittals.
• Assist in resolving construction-related issues and conflicts.
• Responsible for coordinating, distributing, processing and tracking of all documents associated with a project during construction phase.
• Maintain accurate electronic files and upload documents using Newforma.
• Manage and maintain all construction-related documentation, including contracts, RFIs, submittals, change orders, and meeting minutes.
• Preparation of documents for electronic archiving, manual filing and printing.
• Support project closeout procedures, including punch lists and final documentation.
• Remind project teams about submittal schedule and deadlines.
• Serve as a liaison between architects, contractors, consultants, and clients.
• Track project progress and provide regular updates to stakeholders.

We are seeking a highly experienced and detail-oriented Construction Administrator to oversee and manage construction documentation, contracts, and communication between project stakeholders. The ideal candidate will have a strong background in construction administration, excellent organizational skills, and the ability to ensure projects are executed efficiently, on time, and within budget.

• Strong understanding of construction processes, documentation, and terminology.
• Familiarity with sustainable building practices and LEED certification.
• Bachelor’s degree in Construction Management, Architecture, Engineering, or related discipline preferred.
• Experience with public and private sector projects.
• Interest/experience in mentoring staff in construction administration best practices
• Certification in Construction Administration (e.g., CCM, PMP) is a plus.
• Excellent communication and interpersonal skills.
• Minimum of 7–10 years of experience in construction administration or a related field.
• Ability to coordinate, prioritize, and organize multiple projects of various sizes with fast-paced schedules.
• Proficiency in construction management software (e.g., Procore, Bluebeam, AutoCAD, Microsoft Project).
• Ability to manage multiple projects and deadlines simultaneously.
• Detail-oriented with strong problem-solving abilities.