Accounting Administrative Assitant

Description

• Follow up on outstanding items to ensure deadlines are met.
• Provide administrative assistance to accounting, HR, and leadership teams.
• Perform daily bookkeeping and maintain precise financial records.
• Organize documents, manage reminders, and handle general office tasks.
• Support project setup, billing documentation, and data entry.
• Assist with accounts payable, accounts receivable, and payroll preparation.
• Track expenses, reconcile accounts, and update financial spreadsheets.

Requirements

• Excellent communication skills—comfortable asking questions and following up.
• Proactive, reliable, and self-driven.
• Ability to work independently in a hybrid environment.
• High attention to detail and accuracy.
• Familiarity with Sage, QuickBooks, or Unanet is a plus.
• Strong multitasking and organizational skills.
• Proficiency in Excel and Smartsheet.
• 0–2 years of experience in administrative or accounting roles preferred.

Benefits

• Health Spending Account (HSA)
• Employee Assistance Program
• Transportation benefits
• Critical Illness, Accident, and Hospital
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Time Off/Leave (PTO, Vacation or Sick Leave)
• Short and long-term disability
• Medical, dental & vision
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available

Training + Development

Interview process

Visa Sponsorship

Security clearance