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Document Control Administrator
Atlas
Manage and control project documentation for large infrastructure projects.
8d ago
$20 - $38
Junior (1-3 years)
Full Time
Los Angeles, CA
Onsite
Company Size
3,500 Employees
Service Specialisms
Carpet Manufacturing
Textile Services
Flooring Solutions
Custom Carpet Design
Contract Carpet
Sector Specialisms
Commercial
Retail
Hospitality
Corporate Offices
Educational
Role
What you would be doing
document control
invoice tracking
rfi management
submittal tracking
document distribution
process improvement
- Ensure compliance with industry standards and project-specific guidelines related to document control practices.
- Track vendor invoices and payments, ensuring that all necessary approvals are obtained and documents are filed in an organized manner for efficient payment processing.
- Collaborate with the Project Manager and Construction Manager to facilitate the approval process for scope changes and ensure proper documentation is maintained.
- Track, file, and log incoming and outgoing Requests for Information (RFIs), ensuring that all inquiries are properly documented and followed up on.
- Process, organize, and maintain all project documents in accordance with established document control procedures and project-specific requirements.
- Track and file contractor, subcontractor, and project submittals, including but not limited to insurance certificates, schedules, technical submittals, safety documentation, invoices, and correspondence.
- Distribute key project documents including weekly meeting minutes, progress reports, memos, correspondence, and other critical information to the project team, subcontractors, and stakeholders.
- Ensure smooth communication of all documentation between the project site and home office, including the accurate routing of forms, contracts, and paperwork.
- Maintain a comprehensive field order log and process field order write-ups, ensuring that all changes to the contractor’s work scope are accurately documented and authorized.
- Maintain accurate records of vendor contracts and ensure compliance with project financial processes.
- Coordinate and ensure timely routing of RFI responses to relevant stakeholders, maintaining accurate records for project tracking and resolution.
- Maintain an organized and accessible electronic and physical document storage system.
- Assist the Project Manager, Construction Manager, and project teams in all aspects related to project documents, ensuring proper control, tracking, and distribution of critical project documents.
- Identify opportunities to streamline document control processes and implement improvements to enhance efficiency and accuracy.
What you bring
document control
construction management
microsoft office
adobe acrobat
bachelor's degree
communication
- Strong attention to detail, organizational skills, and the ability to manage multiple tasks efficiently.
- Proven experience with document management systems and project submittals, RFIs, and change orders.
- Minimum of 3 years in Construction Management or General Contracting, with hands-on experience in document control processes on complex construction projects.
- 5-10 years or more of experience in document processing and data management, with a focus on large-scale infrastructure projects (transit, utilities, roads, etc.) highly preferred.
- Excellent written and verbal communication skills, with the ability to liaise effectively with project teams, clients, contractors, and vendors.
- High school diploma (or equivalent) is required. A Bachelor’s degree in Engineering, Architecture, Construction Management, or a related field is preferred.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Adobe Acrobat for document management and editing.
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Interview process
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Company
Overview
$443M Revenue
Annual Revenue
Annual revenue under private backing.
$1.05B Acquisition
Strategic Acquisition
2023 acquisition by GI Partners.
100+ Offices
Nationwide Presence
Operate across the US from numerous offices.
- Born from the 2019 merger of two established engineering and environmental firms, Atlas weaves rich expertise into every infrastructure project.
- Projects span highways and transit systems, water treatment plants, commercial developments, educational institutions, and industrial facilities.
- Specialist teams cover environmental consulting, materials testing and certification, engineering design, and program and construction management.
- They tackle diverse challenges, from inspecting bridges to designing water infrastructure.
- A distinctive trait: blending field roots with engineering expertise—many rapid-response inspectors work daily on-site with minimal notice.
- Innovative and forward-thinking
- Commitment to excellence
- Customer-first mindset
- Collaboration and teamwork
- Continuous learning and growth
- Integrity and accountability
2050 Net Zero
Carbon Emissions Target
A commitment to achieving net-zero carbon emissions by 2050, demonstrating long-term environmental responsibility.
- Sustainable practices integrated across all projects
- Ongoing efforts to minimize waste and reduce environmental impact
- Active partnerships with clients to improve environmental performance
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