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Admin Support Specialist
Henkels & Mccoy, Inc.
Front‑desk admin handling visitors, calls, mail, supplies, and basic office tasks.
13d ago
Experienced (8-12 years)
Full Time
Blue Bell, PA
Office Full-Time
Company Size
4,000 Employees
Service Specialisms
Construction services
Project Management
Engineering
Design
Technical Services
Turnkey
General Contractor
Sector Specialisms
Power
Oil & Gas Pipeline
Gas Distribution
Communications
Utility
Commercial
Industrial
Government
Role
What you would be doing
invoice scanning
inventory monitoring
mail distribution
visitor log
call routing
conference setup
- Greet and welcome visitors in a professional and courteous manner
- Collaborate – Work effectively with others to meet shared objectives
- Monitor inventory levels for office and kitchen supplies
- Place and track orders
- Provide administrative support including date entry, filing, and other tasks as needed
- Maintain and clean and organized reception area
- Scan and upload invoices into the accounting/document management systems
- Receive, sort, and distribute incoming mail and packages in coordination with the Mail Room
- Customer Focus – build strong internal and external relationships through professional and courteous service
- Take accurate messages and ensure timely delivery
- Answer and route incoming calls promptly and professionally
- Maintain accurate visitor logs and ensure compliance with sign-in/out procedures
- Verify appointments and manage building access
- Monitor the corporate marketing inbox and route customer service complaints, claims and business inquiries to the appropriate teams for resolution
- Monitor toner levels for printers throughout the building
- Prepare Conference Rooms for scheduled meetings, ensuring rooms are tidy and equipped with necessary supplies
What you bring
microsoft office
1-2 years
associate degree
communication
multitasking
reliability
- Drive Results – Maintain accuracy and efficiency in a fast-paced environment
- Ability to manage priorities and multitask effectively
- Action Oriented – Tak initiative and respond promptly to requests and challenges
- Organizational Savy – Navigate office dynamics and support cross-functional teams
- Ability to work in the office full-time
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Reliable, punctual, and professional demeanor
- 1-2 years of experience in a receptionist or front desk role
- Strong Communication and interpersonal skills
- High school diploma or equivalent; associate degree preferred
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
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Company
Overview
Founded in 1923
Year Established
The company has a long-standing history of delivering high-quality infrastructure services.
- Specializes in complex energy, utilities, and telecom projects that power modern cities.
- Known for its ability to tackle large-scale projects, from power lines to broadband networks.
- A key player in renewable energy infrastructure, focusing on solar and wind energy.
- Offers end-to-end solutions, from design and construction to maintenance and modernization.
- Pioneering the use of advanced technology and data analytics in project execution and management.
- Built a legacy of excellence by contributing to critical infrastructure across North America.
- Well-respected for its dedication to safety, delivering projects with precision and integrity.
- INTEGRITY – Be honest and keep our promises, living our values through action.
- STRONG WORK ETHIC – Work safely and effectively, taking personal pride in our work and in those who perform it.
- COMPASSION, COMMITMENT, AND RESPECT – These define our relationships with each other.
- RESPONSIBILITY AND ACCOUNTABILITY – Lead by example. If we make a mistake, we admit it, correct it, learn from it, and move forward.
- CONTINUOUS PERSONAL AND TEAM IMPROVEMENT – Keep an open mind, listening and seeking knowledge for the development of ourselves and the Company.
- STEWARDSHIP – Share our time, talents, and good fortune both in and outside the Company.
- PERSPECTIVE – Maintain a constructive balance between our personal lives and our work.
- No publicly stated environmental or sustainability strategy, targets or net‑zero commitments found for Henkels & McCoy, Inc. on official communications.
- No net‑zero target date or greenhouse‑gas reduction goals specified.
- No DEI strategy, gender-related statistics, or inclusion outcomes publicly available from the company's official sources.
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