Associate Space Planner

Overview

Support space planning, occupancy tracking, move management, and AutoCAD drafting.

Key Responsibilities

• archibus integration
• office relocation
• quote management
• work orders
• occupancy reporting
• autocad drawing

Tasks

-Working with site leads to integrate additional sites into the client's Archibus database -Partner with manufacturing and engineering teams to coordinate office and non-office relocations for projects impacting up to 75 employees -Assist in quoting of furniture and finishes, work collaboratively with internal customers on iterative design approaches to meet the requirements within defined budgets -Monitoring Work Orders for a variety of needs (electrical, HVAC, janitorial requests, office keys, etc.) -Enter quotes into internal company purchasing system, track process and invoicing. Printing nameplates, etc. for cubes/offices or submitting a Work Order for other needs -Maintain an accurate occupancy database through an existing Archibus database, provide reporting to ensure accurate cost allocation. Run ad hoc metrics -Interpret customer requests, provide design concepts and AutoCAD drawings -Update Facilities drawings in AutoCAD based on renovation projects, with adherence to existing drawing / layer standards

Requirements

• autocad
• archibus
• excel
• space planning
• bachelor's
• security clearance

What You Bring

The Associate Space Planner position supports a team responsible for space programming/feasibility studies, occupancy tracking, move management support, AutoCAD test-fits, and data analysis. As an Associate Space Planner, you will be collaborating with other departments to wholistically capture program and customer requirements and driving best-in-class solutions. This position requires strong attention to detail, excellent communication, critical thinking, and the ability to manage multiple tasks with shifting priorities. We are seeking qualified candidates for an open Associate Space Planner position in our Program Management division. This position will require you to work full-time from our client's office in Rochester, NY. -Familiarity with corporate/office environments, building standards, and occupancy planning -Proficient with AutoCAD, and Archibus Space Planning database module, or other Integrated Workplace Management System platforms -The ability to work independently and as part of a team -Ability to read and interpret architectural drawings, floor plans, and furniture layouts -Proficient in space planning, interior design, restacking plans, master planning, space analysis, move management, and AutoCAD drafting. Candidate must be proficient in Excel and performing data analysis -High attention to detail with excellent organizational and time-management skills -Ability to obtain a US security clearance -Strong verbal and written communication skills -Partner with Business Unit (BU) representatives, ability to facilitate discussions regarding requirements (headcount/growth, allocations, adjacencies, special support needs) for office and mixed-use space -Experience managing projects from conception to execution -Bachelor's Degree in Interior Design, Architecture, or related Facilities field with one (1) to three (3) years of job-related experience

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Benefits

o Profit Sharing o Leadership Development Program o Fitness Reimbursement o Health/Dental Insurance o Wellness Program o Flexible Work Schedule Body, mind, and wallet—LaBella's benefits support a holistic approach to your health and wellness, creating the foundation for physical, mental, and financial well-being. Our benefit offerings cover the must-haves (healthcare and retirement), the just-in-cases (insurances and employee assistance programs), and the cherry-on-tops (fitness reimbursements, year-end incentive pay, and tuition assistance). Visit our website for more details on benefits listed below. o Referral Bonus Program o Community Service Events o Tuition Reimbursement o 401k Plan with Employer Match o Paid Time Off o Team Building Events o Short & Long Term Disability

About Labella Associates

-Began as a civil engineering shop in Rochester, NY and has grown into a full‑service design professional corporation. -Expanded across North America and Europe—serving Spain, the UK, Romania, Germany, India and more—while maintaining focus on public and private sector projects. -Remains strongly connected to civil engineering projects such as water treatment plants, highways, stormwater systems, and public facilities. -Provides expertise spanning architecture, MEP, landscape architecture, wetlands ecology, structural engineering, transportation, and grant administration. -Balances technical rigor with civic impact through projects like trails, parks, athletic fields, utility systems, renewable energy, and large‑scale municipal infrastructure. -Adopts a collaborative, comprehensive approach managing planning, design, permitting, inspection, and commissioning.

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