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Coordonnateur des services immobiliers
Bgis
Coordinate building service requests, contracts, safety, and admin support.
9d ago
Expert & Leadership (13+ years), Junior (1-3 years), Experienced (8-12 years)
Full Time
Toronto, Ontario, Canada
Onsite
Company Size
8,000 Employees
Service Specialisms
Facilities Management
Project Management
Energy Management
Sustainability Consulting
Design and Engineering
Construction Management
Property Development
Real Estate Services
Sector Specialisms
Healthcare
Education
Government and Public Sector
Oil, Gas and Resources
Critical Environments
Utilities and Infrastructure
Retail
Financial Services
Role
What you would be doing
po management
work orders
document upload
invoice review
preventative maintenance
contract administration
- Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
- Uploads all applicable documentation to work orders for reporting and auditing purposes.
- Completes all corporate safety training.
- Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
- Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
- Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
- Establishes and maintains working relationships with Clients and service providers.
- Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
- Verifies client security requirements and ensures service providers are compliant prior to entering client space.
- Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
- Develops scopes of work and requests quotes from service providers where required.
- Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
- Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).
- Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
- Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
- Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
- Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
- Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
- Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.
- Sends, receives, reviews, and tracks H&S documentation.
- Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
- Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.
- Reviews demand work orders to determine if billable or non-billable.
- Prepares accurate information and various reports for Finance and Management as requested.
- In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
- Manages time & space of building activities to ensure no conflicting safety hazards.
What you bring
microsoft office
oracle cloud
financial software
high school
communication
problem solving
- Good communication skills (verbal/written).
- Knowledge of financial management software an asset.
- High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
- Excellent interpersonal skills.
- Strong customer-oriented skills.
- Knowledge of tendering processes as asset.
- Problem Solving and Innovation:
- Ability to work on numerous concurrent tasks and client requests.
- Good computer skills, Microsoft Office & Oracle Cloud an asset.
- Ability to work collaboratively within a team environment.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
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Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
People also searched
Project & Site Admin Jobs in Toronto CanadaOperations Administrator Jobs in Toronto CanadaFacilities Manager Jobs in Toronto CanadaSite Administrator Jobs in Toronto CanadaContracts & Procurement Admin Jobs in Toronto CanadaProject Administrator Jobs in Toronto CanadaAssistant Property Manager Jobs in Toronto CanadaProperty Manager Jobs in Toronto Canada
Company
Overview
200M+
Managed Square Feet
Oversees and maintains commercial real estate properties, ensuring efficient operations and optimal performance.
- Founded with a focus on providing top-tier facility management services across North America.
- Specializes in integrated solutions that enhance efficiency, sustainability, and performance of assets.
- Works with various sectors, including commercial, industrial, and government infrastructure.
- Provides services ranging from facility management to energy optimization and project management.
- Offers a range of solutions, from technical services to space planning and design.
- Operates across key markets in Canada, the United States, and abroad, with a growing global presence.
- Customer-Centric: We put the customer at the center of everything we do, driving value for them with expertise and innovation.
- Integrity: We operate in an honest, transparent, and ethical manner, ensuring trust and accountability in all our interactions.
- Innovation: We embrace change and are committed to continuous improvement, leveraging new technologies and innovative solutions to deliver exceptional results.
- Collaboration: We work as a team, valuing diverse perspectives and fostering partnerships to achieve shared goals.
- Excellence: We strive for the highest standards in everything we do, delivering quality results and service to our clients and stakeholders.
2050
Net Zero Target
Commitment to achieving net zero emissions.
- Reducing energy consumption and carbon emissions across all operations.
- Implementing sustainable building design and energy-efficient practices to minimize environmental impact.
- Developing long-term sustainability roadmaps aligned with global climate change objectives.
- Investing in renewable energy solutions and energy optimization initiatives across their portfolio.
- Fosters a diverse and inclusive work environment where all employees feel valued, respected, and empowered.
- Promotes gender equality, with specific efforts to ensure equal opportunities for women in leadership roles.
- Committed to increasing the representation of underrepresented groups within its workforce, particularly in technical and management roles.
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