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Production Admin Coordinator - Opry Entertainment Group
Ryman Hospitality Properties
Provide administrative and clerical support to the production and technical services department of Opry Entertainment Group's legendary musical institutions, managing invoices, tracking budgets, and coordinating communications.
20d ago
Intermediate (4-7 years)
Full Time
Nashville, TN
Onsite
Company Size
1,000 Employees
Service Specialisms
Hospitality Management
Event Planning
Real Estate Development
Asset Management
Property Management
Marketing and Sales
Brand Management
Operations Management
Sector Specialisms
Hospitality
Lodging
Convention Center Resorts
Entertainment
Mixed-use Entertainment
Leisure
Concert Venues
Resort Management
Role
What you would be doing
compliance management
vendor setup
order processing
payroll management
budget tracking
invoice processing
- Ensure continuous compliance with industry safety standards, regulations and emergency procedures. Conduct regular internal audits to maintain compliance. Partner daily with venue leadership and external auditors when on-site.
- Follow procedures for new vendor setup, check handling and wire transfers and processing change cash orders, cash returns and reconciliation.
- Manage payroll timesheets, labor cost coding, processing, and time data entry for department staff.
- Manage communications, including greeting visitors, answering phones, handling mail, and directing inquiries professionally and appropriately.
- Process new vendor setup and maintain records. Manage vendor transactions, purchase orders, and order processing.
- Support daily administrative operations by managing supplies, scheduling appointments and travel, maintaining files and tracking systems, and ensuring overall office organization.
- Manage monthly forecasts and operational expenses. Track department capital project budgets, organize invoices, and maintain budget spreadsheets throughout project lifecycles.
- Coordinate specific assignments in support of special projects and/or processes specific to venue and department.
- Process and track invoices, work orders, and expense reports for approval. Maintain monthly accruals and coordinate with accounting for reconciliation.
- Maintain technical calendars, event documents, contracts and payment records.
What you bring
administrative experience
independent work
detail oriented
communication skills
excel proficient
high school degree
- 2+ years' administrative experience preferred
- Ability to work independently, yet team-oriented
- Strong attention to detail and accuracy
- Effective interpersonal, verbal, and written communication skills
- Proficient in Microsoft Office applications with intermediate Microsoft Excel skills
- Demonstrated strength in organization and strategic planning, with a proven ability to consistently meet deadlines
- High school degree or equivalent required
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- continuous compliance with industry safety standards, regulations, and emergency procedures
- regular internal audits to maintain compliance
- partnering daily with venue leadership and external auditors when on-site
Company
Overview
1984
Year Founded
The company was established in 1984 and has since expanded its portfolio of entertainment and hospitality assets.
- Specializes in entertainment and hospitality as a leading real estate investment trust (REIT).
- Grown its portfolio with a focus on live entertainment venues and hotels.
- Owns iconic properties like the Grand Ole Opry and operates numerous hotels and convention centers.
- Has a strong presence in Nashville, making it a major player in the hospitality and entertainment sectors.
- Manages world-class venues that host live music events, conventions, and more, ensuring top-tier guest experiences.
- Continues to grow through strategic acquisitions and development of premier locations.
- Unique blend of real estate and entertainment makes it a key influencer in live events and hospitality.
- Hospitality is at the heart of everything we do.
- We are committed to delivering exceptional service to our guests and each other.
- We act with integrity, respect, and responsibility.
- We foster an environment of collaboration and teamwork.
- We strive for excellence and are always looking for ways to improve.
- We celebrate diversity and individuality.
- We are passionate about our communities and contribute to their growth and success.
By 2050
Net-Zero Goal
Target year for achieving net-zero carbon emissions.
- Implemented energy-saving measures including LED lighting and advanced HVAC systems to reduce environmental impact.
- Reduces waste through comprehensive recycling programs across all facilities.
- Invests in renewable energy sources and energy efficiency technologies to lower environmental footprint.
- Encourages sustainable practices across corporate and hospitality operations to promote environmental responsibility.
40%
Women in Executive Roles
Percentage of women in executive leadership positions.
2030
Gender Parity Goal
Target year to achieve gender parity in leadership positions.
- Actively increases representation of diverse backgrounds across all levels of the organization.
- Talent acquisition strategies include outreach to underrepresented groups and diverse hiring pipelines.
- Provides robust development opportunities to foster an inclusive environment.
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