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Hitachi

Executive Assistant

Company logo
Hitachi
A global leader in IT services, infrastructure, and industrial solutions.
Provides executive-level administrative support, managing calendars, travel, and communications.
13d ago
$71,282 - $89,103
Intermediate (4-7 years), Experienced (8-12 years), Expert & Leadership (13+ years)
Full Time
Santa Clara, CA
Office Full-Time
Company Size
300,000 Employees
Service Specialisms
Consulting
Design Thinking
User Experience (UX) Design
User Interface (UI) Design
Custom Software Development
Integration Services
Software Maintenance & Updates
Performance Monitoring
Sector Specialisms
Industrial
Energy
Infrastructure
Buildings
Residential
Commercial
Water Resources
Heavy Civil
Role
What you would be doing
calendar management
travel coordination
event planning
expense tracking
stakeholder liaison
confidential communication
  • Draft and prepare high-level internal and external correspondence materials.
  • Track and process expense reports and related invoices; support budget tracking and office administrative needs.
  • Maintain office supply inventory and provide general administrative support as needed.
  • Coordinate executive events such as dinners, offsites, golf outings, and board meetings.
  • Serve as a liaison between executives and internal/external stakeholders.
  • Manage executive calendars, schedule and organize meetings, conference calls, and appointments across multiple time zones.
  • Coordinate complex domestic and international travel arrangements, including logistics, itineraries, and expense reporting.
  • Organize high-touch visits, including travel arrangements, accommodations, and detailed agendas for international and VIP guests.
  • Manage sensitive and confidential communications with professionalism and discretion.
What you bring
bachelor's degree
5+ years
japanese
microsoft office
sap
organizational

Qualified Applicants with arrest or Conviction records will be considered for Employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Hitachi America, Ltd. (www.hitachi-america.us) is seeking a highly professional and proactive Executive Assistant to support executives at our Santa Clara, CA office. This role requires a high level of discretion, excellent organizational skills, and the ability to manage competing priorities in a fast-paced environment. The successful candidate will be a trusted partner, ensuring seamless coordination of business activities and executive-level operations.

  • Ability to maintain a high level of professionalism and confidentiality.
  • High school diploma or equivalent required; Associate’s or Bachelor’s degree strongly preferred.
  • Flexible, resourceful, and comfortable managing multiple responsibilities with minimal supervision.
  • Availability to work overtime or outside standard hours when necessary.
  • High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with SAP, Workday application , and Concur is a plus.
  • Strong organizational skills with the ability to anticipate needs, prioritize tasks, and meet deadlines.
  • Minimum of 5 years of related experience supporting senior or executives in a corporate environment.
  • Japanese language skills (oral and written) and cultural awareness are required.
  • Exceptional written and verbal communication skills.
Benefits

For California only (as required by California’s Pay Transparency for Pay Equity Act (SB 1162): The expected rate for this position in our California office is $71,282 - $89,103. Pay is determined based on a variety of factors including, but not limited to, depth of experience in the practice area. Employees are eligible to participate in Hitachi America’s variable pay program, subject to the program’s conditions and restrictions.

Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
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Security clearance
Information not given or found
Company
Overview
1910
Year Founded
The company has a long history of technological innovation and growth, contributing significantly to various industries.
  • From its origins in heavy machinery, the company now pioneers in advanced IT, infrastructure, and industrial solutions.
  • Hitachi's diverse projects range from smart cities and renewable energy systems to cutting-edge digital technologies.
  • Known for its expertise in high-tech sectors, Hitachi has become a trusted partner for industries worldwide.
  • The company is renowned for large-scale, high-impact projects, including energy plants, transportation systems, and urban development.
  • Hitachi's commitment to innovation drives its leadership in sectors like industrial automation, transportation infrastructure, and digital transformation.
  • With a history of over a century, it has become a cornerstone in both traditional industries and emerging technologies.
Culture + Values
  • The company contributes to society through the development of superior, original technology and products.
  • It is committed to contributing to social well-being through innovative solutions and the development of human resources.
  • The company will foster a culture of trust and respect for diversity.
  • The company values collaboration and mutual growth with stakeholders, and is dedicated to sustainability in all aspects of its business.
  • The company acts with integrity and is committed to achieving excellence.
Environment + Sustainability
46% CO2 Drop
Carbon Emissions Reduction
Achieved a significant reduction in carbon dioxide emissions since 2010.
2030 Target
Carbon Neutrality Goal
Aiming to reach carbon neutrality across global operations by 2030.
2050 Net Zero
Global Value Chain Goal
Committed to achieving net-zero CO2 emissions across its entire value chain by 2050.
  • Promotes 'Green Innovation' solutions to reduce environmental impact.
  • Developed renewable energy solutions, including smart grids, for global communities.
Inclusion & Diversity
30% Female Managers
Gender Diversity Target
Aiming for 30% female managers by a specific year to promote gender balance in leadership roles.
23.7% Global Workforce
Women Representation
Women make up a significant portion of the global workforce, reflecting progress toward gender diversity goals.
  • various policies to promote an inclusive culture and support the advancement of women in leadership roles
  • women’s employee network plays an active role in shaping gender diversity initiatives
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