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People Services Assistant
Colliers
Support HR daily ops: recruiting, onboarding, employee engagement, and admin tasks.
7d ago
Junior (1-3 years)
Full Time
Milwaukee, WI
Office Full-Time
Company Size
22,940 Employees
Service Specialisms
Consulting
Corporate Facilities
Investment Services
Landlord Representation
Tenant Representation
Project Management
Urban Planning
Property Management
Sector Specialisms
Industrial
Energy
Infrastructure
Buildings
Residential
Commercial
Water Resources
Heavy Civil
Role
What you would be doing
hris management
invoice processing
handshake platform
recruiting pipeline
interview coordination
document management
- Client Relations: Support communication with brokers, tenants, and residents
- Document Management: Handle mail, scanning, and filing
- Attend career fairs and assist with internship initiatives
- Financial Management: Organize and verify invoices for timely payment
- Source candidates and build a strong recruiting pipeline
- Maintain accurate HRIS data and leverage systems to improve efficiency
- Audit real estate license information and assist employees with DSPS brokerage setup
- Provide front desk coverage during lunch breaks and absences, including:
- Coordinate and deliver gifts for birthdays, milestones, and special occasions onsite and offsite
- Hospitality: Greet visitors, clients, and employees with professionalism and warmth
- Coordinate six-month anniversary tours and milestones
- Coordinate in-person and virtual interviews between candidates and hiring managers
- Communicate with candidates via phone and email to share opportunities, answer questions, and keep them engaged
- Process invoices, track payments, and complete monthly audits to ensure accuracy
- Promote company culture and open positions through LinkedIn and other platforms
- Respond to employee questions regarding the HR handbook and HRIS system
- Identify opportunities to enhance onboarding, engagement, and retention programs
- Support planning and logistics for leadership development sessions, employee events, and company gatherings
- Manage the Handshake platform, including job postings and applicants
- Ensure every new hire has a warm, welcoming first day with office tours, coffee, and introductions
- Coordinate pre-employment activities such as physicals, background checks, and benefits enrollment calls
- Communication Hub: Answer phones and emails, directing inquiries appropriately
- Office Operations: Maintain supplies and support daily office functions
- Partner with IT to set up mobile phones and assist with light technical tasks
What you bring
confidentiality
letter drafting
admin experience
microsoft office
organizational
empathy
- Ability to handle confidential information with discretion
- Draft bonus, promotion, and transition letters as needed
- 1+ years of administrative and/or customer service experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Strong organizational skills and attention to detail
- Empathy: We lead with understanding, emotional intelligence, and trust
- Generous Paid Time Off (PTO) and paid holidays
- Flexible Spending Plan
- Educational assistance opportunities
- Dental and vision coverage
- Short- and long-term disability coverage
- Complimentary fitness center membership
- Three medical plan options, including an HSA plan
- 401(k) plan with company match
- Company-paid life insurance
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- coordinate pre-employment background checks.
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Company
Overview
$5B Revenue
Annual Revenue
Delivers nearly $5 billion in annual revenue across its services.
76 Acquisitions
Growth Through Mergers
Expanded its portfolio through 76 strategic acquisitions over the past decade.
$100B Assets
Real Assets Managed
Manages over $100 billion in real assets through private capital strategies.
20% Returns
Shareholder Growth
Achieved compounded shareholder returns of ~20% annually over 30 years.
- A global leader in real estate and infrastructure, evolving from regional roots.
- Diversifies services across real estate, engineering, and investment management.
- Handles high-value transactions and manages large-scale infrastructure projects.
- Offers comprehensive advisory and consulting services globally.
27.6% reduction
Emissions Reduction
Achieved a 27.6% reduction in Scope 1 & 2 emissions per square foot from 2021 to 2024.
170 vehicles
Electric Vehicle Fleet
Expanded electric vehicle fleet to over 170 vehicles, representing a fivefold increase in two years.
87.4% offices
Health-Safety Ratings
87.4% of Colliers offices ≥ 2,500 sq ft earned WELL Health-Safety ratings in 2024, up from 35% in 2022.
AA rating
ESG Performance
Received MSCI ESG rating of AA as of February 2024.
- Launched Built to Last sustainability strategy with pillars: Environmental sustainability, Workplace experience, Ethical governance & practices.
- Science Based Targets Initiative (SBTi)-approved Scope 1, 2 & 3 emissions reduction targets for 2030, aligned with Paris Agreement 1.5 °C goal.
- Aim to halve global building emissions by 2030 and fully decarbonize all operational buildings by 2050.
33.5% Women
Management Roles Globally
Percentage of women held in management roles as of 2023, showing an increase of 1.8 percentage points since 2021.
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