Program Administrator
Jll
Oversees lab/building services, vendor management, CMMS data, and maintenance coordination
3 days ago ago
Intermediate (4-7 years), Junior (1-3 years)
Full Time
Seattle, WA
Onsite
Company Size
102,000 Employees
Service Specialisms
Construction services
Project Management
Consulting
Engineering
Architecture
Property Development
Design
Technical Services
Sector Specialisms
Industrial
Energy
Infrastructure
Buildings
Residential
Commercial
Water Resources
Heavy Civil
Role
What you would be doing
cmms management
asset inventory
equipment calibration
vendor coordination
maintenance scheduling
documentation
- Escort vendors as required
- Provide direction to vendors, facilities staff, and service providers
- Serve as primary escalation contact for all program-related issues and strategic decisions
- Coordinate and schedule maintenance activities with minimal client disruption
- Support the Facilities Team in coordinating maintenance activities and scheduling
- Complete assigned training to remain compliant with safety regulations and client expectations
- Order supplies and materials for maintenance teams and laboratory operations
- Maintain accurate documentation and reporting for all maintenance/calibration activities
- Maintain comprehensive inventory of assets
- Maintain CMMS data integrity and oversee comprehensive asset management system and asset taxonomy
- Perform routine laboratory maintenance tasks including equipment cleaning and calibrations where possible
- Coordinate with vendors and service providers, including escorting when necessary
- Participate in regular lab walkthroughs to validate status of lab instrumentation and ensure ongoing CMMS date integrity through lab asset counts
- Support vendors with systems maintenance and general repairs
What you bring
cmms
hvac
associate's
2-4 yrs
ms office
problem solving
- Teamwork and collaboration skills
- Familiarity with building automation systems, HVAC controls, and critical facility infrastructure
- Basic project coordination
- Strong organizational and communication skills
- Associate's degree or equivalent experience in Engineering, Facilities Management, Laboratory Sciences, or related field
- Exceptional customer service
- Experience with laboratory instrumentation maintenance, calibration protocols, and compliance requirements
- Continuous improvement mindset
- Advanced proficiency in CMMS administration, including system configuration and reporting
- 2-4 years of experience in one or more of the following areas:
- Able to perform physical labor including bending, lifting (50+ lbs.)
- Basic understanding of CMMS systems or willingness to learn
- Experience managing 24/7 operations or on-call service environments
- Ability to work with minimal supervision in a fast paced and dynamic environment
- Attention to detail and data accuracy
- Ability to learn new systems and processes quickly
- Able to prioritize multiple tasks effectively
- Experience managing multi-vendor contracts and service level agreements
- Demonstrated ability to lead cross-functional teams and influence without direct authority
- Proficiency in Microsoft Office Suite
- Problem-solving and analytical thinking
- Compliance awareness
- Metrology or calibration services
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
People also searched
Business Support Admin Jobs in Seattle United StatesOffice Administrator Jobs in Seattle United StatesAdministrative Assistant Jobs in Seattle United StatesOperations Analyst Jobs in Seattle United StatesOperations Administrator Jobs in Seattle United StatesBusiness Support Admin Jobs in Renton United StatesOffice Administrator Jobs in Renton United StatesAdministrative Assistant Jobs in Renton United States
Company
Overview
$20+ billion revenue
Annual Revenue
JLL generated over $20 billion in revenue in 2021, demonstrating strong financial performance.
- Founded over 200 years ago, JLL has become a global leader in real estate services and investment management.
- With a presence in over 80 countries, JLL offers a wide range of services, including property management, advisory, and capital markets.
- JLL manages iconic properties like the Shard in London and works with Fortune 500 companies to optimize real estate portfolios.
- The company is known for its innovative solutions in real estate technology and sustainability.
- Typical projects include large-scale urban developments, corporate relocations, and infrastructure advisory.
- JLL has pioneered the integration of data-driven insights into real estate decision-making.
- The company’s expertise spans across diverse sectors, such as residential, commercial, industrial, and infrastructure.
- Notable for its long-standing history, JLL continues to shape the global real estate landscape.
- Integrity, teamwork and ethics in all of our actions
- Respect for people, their contributions and personal growth
- Customer-driven focus with a commitment to excellence
- Commitment to sustainability and the environment
- Innovation and creativity in everything we do
- Building strong relationships and trust with our clients, partners, and communities
Net Zero 2040
Carbon Target
Aiming to achieve net zero carbon emissions by 2040 through comprehensive sustainability strategies.
50% by 2030
Emission Goal
Reducing carbon emissions from managed buildings by 50% by 2030.
10% by 2025
Water Efficiency
Aiming for a 10% reduction in water usage per square foot by 2025.
100% Renewable
Energy Source
Targeting 100% of energy from renewable sources for managed properties by 2030.
- Implementing green building certifications for managed properties, such as LEED and BREEAM
- Assisting clients in reducing their carbon footprint by optimizing building operations and energy use
40% Gender Representation
Target for Senior Leadership
Aim to achieve 40% gender representation in senior leadership roles by 2025.
35% Women in Workforce
Global Workforce Composition
Currently, women make up 35% of the global workforce, with efforts focused on increasing their presence in leadership.
- Dedicated programs for advancing women’s leadership and mentorship.
- Partnerships with external organizations to promote gender equality in real estate.
- Ongoing efforts to foster an inclusive work environment for employees of all backgrounds.
Kablio AIIf you're someone who helps build and power the world (or dreams to), Kablio AI is your pocket-sized recruiter that gets you hired.
Copyright © 2025 Kablio