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Executive Assistant
One Workplace (Formerly Opensquare)
Provide executive support to CEO and contribute to key projects across the organization with exceptional organizational skills and strong communication abilities.
20d ago
$85,000 - $105,000
Expert & Leadership (13+ years)
Full Time
Santa Clara, CA
Office Full-Time
Company Size
604 Employees
Service Specialisms
Moves, Adds, Changes
Construction Project Management
Facilities Management
Furniture Installation
Storage + Asset Management
On‑Site Labor
Real Estate Analytics
FF&E Guidelines & Tools
Sector Specialisms
No specialisms available
Role
What you would be doing
document preparation
event coordination
internal coordination
calendar management
project planning
research synthesis
- Draft, edit, and prepare correspondence, presentations and reports.
- Coordination and implementation of large internal events in collaboration with the Workplace Experience Team, including but not limited to company meetings and significant company celebrations
- Serve as a connection point between the executive and internal/external partners, ensuring communication is timely and clear.
- Bring together cross-functional teams, ensuring clarity on roles, responsibilities, and goals.
- Partner with the executive and colleagues to plan, track, and manage key initiatives and projects.
- Identify opportunities to improve processes and workflows that make work easier and more effective.
- Develop project timelines, deliverables, and progress updates to keep work moving forward.
- Conduct research and synthesize information to support informed decision-making.
- Handle sensitive information with professionalism and discretion.
- Exercises confidentiality and discretion when handling sensitive information.
- Manage calendars, schedule meetings, submitting expense reports and coordinate travel in a thoughtful and efficient way.
- Support leadership and board meetings, including agenda preparation, logistics, and follow-up.
What you bring
executive support
project coordination
asana/trello
organizational skills
interpersonal skills
adaptable
- 3+ years of prior executive assisting or 5+ years of successive administrative support
- Strong interpersonal skills with the ability to build positive relationships at all levels.
- Previous experience in executive support, project coordination, or related roles.
- Potential to support additional executives as needed.
- Strong organizational and project management skills; familiarity with tools such as Asana, Trello, or MS Project is a plus.
- Proactive, resourceful, and detail-oriented.
- Ability to prioritize and manage multiple tasks in a fast-paced environment.
- High level of discretion and sound judgment.
- Adaptable and comfortable navigating shifting priorities.
- Excellent written and verbal communication skills.
- Bachelor's degree, associate's degree, or equivalent experience welcomed.
- Paid Parental Leave
- Wellness App with reimbursement of up to $500/year
- 15 days of PTO
- 9 Paid holidays
- Medical/Dental/Vision Insurance
- Profit Sharing
- 401k + Employer Match
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- as a part of the onboarding process, a background check may be conducted.
People also searched
Company
Overview
1925 Origin
Founded in 1925
Began as a San Jose bookstore, laying the foundation for its evolution into a comprehensive workplace solutions provider.
2019 Expansion
Strategic Acquisition
Expanded into the Pacific Northwest through the acquisition of OpenSquare, broadening regional presence.
$750M Revenue
Annual Revenue
Achieves over $750 million in annual revenue, reflecting its strong market position and growth.
- Transformed from a bookstore into a full-service workplace provider.
- Expanded into the Pacific Northwest through strategic acquisitions.
- Blends furniture, architecture, technology, construction, and services to create cohesive workspace solutions.
- Serves a diverse range of clients across sectors including tech, healthcare, education, and government.
- Manages comprehensive workplace projects from design to execution, including AV integration and logistics.
- Maintains a strong regional presence with showrooms and headquarters in key West Coast locations.
- Think Big. Work Small.
- Treat People like Family – and Projects.
- Innovate and be Relentlessly Curious.
- Be You. and Be United.
- Aim for Above and Beyond.
- Work in ways that make you Proud.
1.5 °C Target
Paris Agreement Commitment
Aligned with the Paris Agreement, the company is committed to limiting global warming to 1.5°C through Science Based Targets.
2020 Launched
ESG Advisory Board Established
An ESG Advisory Board was established in 2020 to drive sustainability efforts, focusing on carbon reduction, environmental justice, and waste reduction.
2022 Launched
One Planet Program Launched
The 'One Planet' program was launched in 2022 to educate stakeholders on air quality, hazardous materials, GHG emissions, and embodied carbon.
- Setting measurable reductions in direct and indirect GHG emissions across operations and supply chain.
- Developed Heirloom Design brand to create a circular economy for office furniture, reducing landfill waste.
- Increased CDP environmental disclosure score; ongoing work on waste process improvement and climate education.
82/100 Diversity Score
Inclusion & Diversity Ranking
The company scores 82/100 on diversity, placing it in the top 15% of similarly sized companies.
64 eNPS
Diverse Employee Satisfaction
Diverse employees have the highest Employee Net Promoter Score at 64, indicating strong satisfaction.
68% Pay Fairness
Diverse Employees
Diverse employees report feeling fairly paid at a rate higher than both women and men.
Top 30% Gender Score
Gender Inclusivity
The company ranks in the top 30% for gender inclusivity, with women rating team culture highly.
- Promotes equal employment opportunity regardless of sex, gender identity or expression.
- Maintains ERGs including "Womxn in the Workplace."
- Committed to "developing empathetic leaders, diversifying our talent and increasing diverse representation at every level."
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