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Office Manager

Jll

JLL provides professional services in real estate and investment management worldwide.

Manage office operations, facilities, events, and support staff at WPP Austin Campus.

2d ago

Intermediate (4-7 years), Junior (1-3 years), Expert & Leadership (13+ years), Experienced (8-12 years)

Full Time

Austin, TX

Office Full-Time

Company Size

102,000 Employees

Service Specialisms

Construction services

Project Management

Consulting

Engineering

Architecture

Property Development

Design

Technical Services

Sector Specialisms

Industrial

Energy

Infrastructure

Buildings

Residential

Commercial

Water Resources

Heavy Civil

Role

What you would be doing

conference booking

distribution lists

inventory management

event budgeting

facility liaison

onboarding access

Provide assistance with conference room reservations via Robin if needed and troubleshoot issues with bookings or conference rooms with IT.
Provide shipping labels for equipment returns for local leavers
Maintain and update all staff distribution lists and Teams channels in partnership with OPCOs, HR, and the community leadership team.
Upkeep a core list of employees, including birthdays and work anniversaries for distro lists and our monthly staff meetings.
Order, receive, and stock snacks, drinks and other supplies for the office.
Utilize and update a monthly consumption tracker to monitor spending.
Manage all events according to the assigned budgets, collaborating with the social events team and community leadership team.
Liaise with building management for facility-related issues, including temperature control, electrical, structural, plumbing, and urgent housekeeping services.
Be part of the Social Events team to boost office morale and promote teamwork; coordinating company events, such as scheduled monthly events.
Maintain a core list of employees for parking badges, ensuring we have them for joiners and collect them from leavers.
Schedule and organize meetings, appointments, and events for clients and vendors as needed.
Own content of front lobby welcome display and work with appropriate agency relationship owners to update for visitors.
Initiate onboarding of joiners by providing door access and parking cards or validations, seating assignments, and office tours.
Provide timely receipts for purchases on corporate cards.
Collaborate with meeting organizers to ensure meeting needs are met: water, office supplies, etc.
Monitor inventory levels and place orders as needed to maintain adequate stock while staying in budget.
Coordinate repairs and maintenance of office equipment.
Preemptively provide parking instructions and provide validations.
Enforce visitor sign-in sheet and ensure security protocols are followed.
Liaise with building and thoroughly communicate all safety procedures to appointed floor wardens in the event of an emergency/evacuation.
Provide temporary door codes if applicable.
Distribute office-related communications to staff, including announcements from building management and a list of client and internal visitors expected each week.
Ensure cleanliness and organization of all pantry areas, café refrigerator and snack wall.
Direct employees to the IT portal for opening service tickets.
Oversee office cleanliness and organization.
Greet and assist visitors, clients, and employees.

What you bring

microsoft office

problem solving

3 years

communication