Operations Assistant

Overview

Supports project management and operations, handling admin, reporting, and process improvements.

Key Responsibilities

• plangrid
• budget setup
• process audits
• operations reports
• training coordination
• rate management

Tasks

Ensuring Success of Project Management Team Support Senior Leader & Team Administrative Activities -Assist in training Project Managers and Assistant Project Managers in processes for budgets, change orders, submittals, purchase orders, subcontracts, PlanGrid, material logs and cost to complete reports. -Assist Project Management Directors to maintain lean processes for managing submittals, close out documents, RFIs, time and material tickets, subcontractor procurement and material procurement. -Maintain an Operations Procedures Manual that can be used for training or general reference. -Leverage technology to improve communication within the operations teams. -Manage wage rates for all projects. Update new rates as new union agreements are completed. Modify rates as needed on a job specific basis as required with VP/Director approval. -Schedule all Operations Department meetings and trainings throughout the year -Assist in the setting up of budgets in CE. Work with project team to make sure cost codes are accurately setup based on how the field will record time and units. -Perform a monthly audit of PlanGrid, O;Drive, and any other agreed upon procedures to verify if all staff are following procedures. Create report to identify deficiencies and pass onto Directors for action with PM teams -Enhance the company’s reputation as a safe, quality contractor. -Assist in coordinating monthly forecast report for department -Create timesheets for all projects. -Perform, or coordinate with PM staff, refresher training lunch and learns for operations team topics. -Assist the VP, Director, and General Superintendent, in preparation of presentations and reports for the department -Prepare operations reports requested by the VP of Operations and coordination with Directors. -Actively monitor and manage VP’s, and Director’s planned customer interactions and track accountability -Archive old projects as soon as paid in full. Clean up current list of projects -Respond to/acknowledge requests and follow up on commitments. -Potentially manage calendar for VP of Operations -Plan and set up all department meetings, lunch and learns, team building sessions -Manage PlanGrid accounts and licenses for all users. -Show up on time and prepare for all scheduled job site or company meetings. -Help gather and organize the learnings from each post-completion project review session. Work with Operational Excellence Department to create and maintain database of information that is sharable among all departments for future use.

Requirements

• microsoft office
• 6+ years
• admin assistant
• bachelor’s
• communication
• integrity

What You Bring

-Excellent written and verbal communication skills. Superior interpersonal skills, including the ability to interact with all levels of the organization and adapt communication style accordingly. -High School Diploma/GED or equivalent; Bachelor’s Degree in Business Administration, preferred -Strong sense of integrity and ethics. -Proficiency with Microsoft Office software (primarily Outlook, Excel, Word and Power Point). -Comfortable interacting with high-level executives, exhibiting sound judgement, proactiveness and detail-orientation, willingness to adapt and multi-task in a fast-paced environment, ability to understand and follow written and oral instructions -Practice effective time management. -6+ years of experience as an administrative assistant

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Benefits

-Paid time off -Performance based merit increase -Health insurance with medical, dental and vision -Tuition Reimbursement -Company wide events -401K eligible after 2 months, company matching up to 4% after one (1) year of employment

About Eda Contractors, Inc.

-Transformed from a commercial roofing firm into a go‑to specialist for building envelopes. -Provides full‑service contracting for roofing, panels, waterproofing, masonry, glass, and metal facades. -Known for delivering watertight exteriors through expert craftsmanship and innovation. -Serves commercial, institutional, and industrial clients, with expertise in historical restoration and green roof systems. -Completed notable projects including Princeton University’s Tiger Central Utility Plant and Pennovation Works. -Expanded through strategic acquisitions, including a slate & copper roofer, under Ed’s leadership.

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