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Project Assistant
Williams Engineering Canada Inc.
Assist project teams with admin tasks, documentation, and client support.
12d ago
Junior (1-3 years)
Full Time
Vancouver, British Columbia, Canada
Hybrid
Company Size
300 Employees
Service Specialisms
Engineering Consulting
Project Management
Sector Specialisms
Property
Social Infrastructure
Energy
Resources
Industry
Building Science
Mechanical Engineering
Electrical Engineering
Role
What you would be doing
project tracking
drawing management
report preparation
client communication
quality control
proposal preparation
- Attend project meetings and take minutes, as required.
- Assist with building development support by utilizing opportunity based websites, such as but not limited to: Bonfire, APC, BCBid,, MERX.
- Provide quality control services to ensure corporate standards and procedures are met and promote WE’s brand.
- Prepare meeting agendas, documentation and prepare and distribute minutes.
- Assist PM’s with the following:
- May receive, deliver and track drawings for specific projects.
- Assist PM’s with project tracking and maintenance of client contact information in project software..
- Coordinate office couriers on a timely basis, as required
- and updating appropriate WE project tracking tools.
- e-mail, correspondence, client communications, distribution of information to clients and peers.
- Assist PM’s with inputting and updating Project Management software.
- proposal preparation;
- Prepare reports using corporate standards and templates and contribute feedback for appropriate updates of these templates.
- Other support tasks as necessary including but not limited to: answering and directing telephone calls, greeting visitors, and distributing mail.
- Receive, date and time stamp tender packages for Project Managers (PM’s).
- Teammates are required to adhere to the company policies and guidelines as well as the company and client safety policies and practices in effect at any given time.
- May assist team mates with booking travel, accommodation, and meetings as appropriate.
- Develop a wealth of company knowledge to appropriately assist inquiries from the public.
- Ability to represent the company to other WE teammates, clients and community by ensuring the best image is presented.
- compiling information from engineers and other appropriate sources as requested.
- May act as a client contact as appropriate.
- Assist with project close out including project profiles.
- ensuring schedules are met for deadlines, documents and meetings.
- Assist and collaborate with project teams for support tasks such as:
- editing, formatting, and proofing of all project documentation (reports, specifications, construction documents and contracts, spreadsheets, etc.);
What you bring
office 365
sharepoint
deltek vision
microsoft word
business administration
proactive
- Strong ability for marketing / sales support tasks.
- Work permits will not be considered
- Able to take on new/additional roles and responsibilities on a pro-active basis.
- Good interpersonal skills; a person who listens well, respects diversity of opinions and has an open, clear and succinct communication style.
- Enjoys administrative work and has an interest in engineering or project management.
- Highly organized and able to work in a dynamic atmosphere
- Effective organizational and time management skills in handling multiple projects, performing a variety of tasks, and meeting required deadlines.
- Become proficient in the use of WE software required for this position.
- Experience with Microsoft Word and formatting
- Basic understanding of drawings for advanced proposal/report preparation assistance.
- Application knowledge of WE systems and programs (including Microsoft Office 365, SharePoint, Deltek Vision, Panda Doc, Vantagepoint).
- A Certificate in Business Administration or a similar program is preferred.
- Minimum of 2 years administrative or related experience.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa Sponsorship- work permits will not be considered.
Information not given or found
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Company
Overview
- Founded over 40 years ago, Williams Engineering Canada Inc. has established itself as a leader in engineering solutions.
- The company specializes in providing innovative, tailored services across a wide array of sectors, including industrial, commercial, and residential projects.
- With a commitment to high-quality engineering design, Williams Engineering has delivered complex projects across Canada, often in partnership with government bodies.
- Their portfolio includes major infrastructure projects, such as roads, bridges, and energy-efficient buildings, along with specialized services in water management.
- Williams Engineering thrives in the energy sector, designing sustainable solutions that meet the demands of modern industries.
- A trusted partner for both public and private sectors, Williams Engineering combines technical expertise with practical, sustainable designs.
- The company's long-standing history and diverse portfolio make it one of Canada's premier engineering firms.
- To brighten the lives of people in our communities by engineering sustainable cities that are safe, inclusive and resilient.
- Knowing what we do reaches beyond a single project ... we believe it’s not only our responsibility but our core purpose to engineer cities that are safe, inclusive, and resilient.
- Provide fair compensation, training, advancement opportunities, and an open‑door team environment.
- Flexible work environment and remote‑work strategy to support work‑life balance and reduce carbon footprint.
- Value shared knowledge to better consult, create, and encourage diverse perspectives, to provide innovative solutions.
- Perpetuate, clarify, and embody WEC Purpose and Core Values.
7,500 ft²
Green Roof Area
A rooftop meadow with native prairie species installed in collaboration with NAIT students and researchers.
3–8" growth media
Green Roof Depth
Varied depths of growth media tested, with deeper sections showing the best plant performance.
13 test plots
Research Substrates
Evaluating optimal green-roof substrates in Northern Alberta climate.
- Remote-work strategy contributes to reducing company carbon footprint.
2021–2023
Diversity Reports Available
Public availability of Equal Employment Opportunity (EEO-1) reports for the years 2021 through 2023.
- Committed to employing diverse people—diversity of thought, experiences, skills and identities—to drive innovation and collaboration and solve unique problems.
- Culture where people are treated with fairness and mutual respect, and feel valued, supported and engaged.
- Goal to provide an inclusive culture where every employee feels welcome to bring their authentic self to work every day and feels energized to contribute at their highest potential.
- Employee Resource Groups (Asian Pacific Islander, Black, Latin, LGBTQ+, Men Advocating Real Change, Native, Parents, Veterans, Women, Young Professionals) open to all, offering community, volunteer events, education, mentoring and support.
- Diversity & Inclusion Council includes executive officers, organizational and operational leaders and individual employees from diverse regions and demographics.
- Council-governed D&I efforts with measurable groups and representation structures.
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