Administrative Assistant

Overview

Provide administrative support to property management operations.

Key Responsibilities

• record keeping
• report preparation
• communications
• administrative support
• client relations
• scheduling

Tasks

-Maintain accurate records, prepare reports, and assist with documentation to support effective property management. -Act as a central point of contact for internal and external communications, handling inquiries and coordinating information flow. -Provide crucial administrative support to the property management team, ensuring smooth day-to-day operations. -Build positive relationships with clients, tenants, and vendors, demonstrating a commitment to excellent customer service. -Manage calendars, schedule appointments, and coordinate meetings to optimize the team’s productivity.

Requirements

• high school
• microsoft office
• customer service
• prioritization
• communication
• 1 year

What You Bring

-Able to prioritize, manage time, and meet deadlines. -Professional customer service and communication skills. -High School Diploma or GED Required -Knowledge of Microsoft Office products (Word, Excel, Outlook,) at a proficient level. -Able to interpret verbal and/or written instructions at a proficient level. -Able to work effectively with others in person and in group setting -Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, et) at a proficient level. -Ability to communicate with multiple stakeholders, for example community managers, vendors, peers, clients. -At least one year of directly related or closely related experience

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About Associa

-It emerged as a pioneer in comprehensive community management. -It oversees operations for homeowners associations, condos, master-planned communities, and mixed-use developments. -Its financial backbone supports large-scale budgeting, accounting, insurance, and administrative services. -Routine projects include maintenance coordination, property restoration, lifestyle programming, and financial oversight. -They’ve built a proprietary training platform, Associa University, to upskill staff and maintain service excellence. -Unusually, they've integrated social sponsorships—like youth-sports grants—to enhance neighborhood engagement.

Sector Specialisms