Real estate investment trust focused on logistics facilities worldwide.
Provides operational, admin, and communication support to property managers and maintenance techs.
1 months ago ago
$66,400 - $83,000
Junior (1-3 years), Intermediate (4-7 years)
Full Time
Rutherford, NJ
Onsite
Company Size
10,000 Employees
Service Specialisms
Property Development
Design
Engineering
Construction services
Project Management
Consulting
Architecture
Turnkey
Sector Specialisms
Industrial
Logistics
Warehouses
Distribution
Supply Chain
Electric Vehicle Fleet Management
Hydrogen Fueling
E-commerce
Role
Description
work orders
invoice processing
contract management
data tracking
customer support
record management
Support a team of Property Managers and a Maintenance Technician by providing operational and communications support.
First point of contact to support customer and vendor requests and assist or direct as needed
Prepare various customer related paperwork for distribution including contact lists, annual payment schedules, and annual reconciliations.
Coordinate with vendors and Maintenance Technicians to support prompt completion of service tickets and inspections through Prologis work order system.
Assist with vendor contract preparation via DocuSign and manage the completed documents.
Review building general ledgers and reclass as needed to support consistency with budgeting guidelines.
Process vendor invoices using Accounts Payable platforms and code invoices accurately and route for Manager approval.
Ensure all property records follow company standards, legal requirements, and governmental agency directives.
Work closely with the Customer Account Representative team on payment collections and update reporting databases as required.
Use internal tools such as Yardi, Prologis FM, Box, and Salesforce to track customer data, vendor activity, lease documentation, and utility accounts Maintain document organization using DRS and Box folders in alignment with internal naming conventions.
Collaborate closely with internal teams, such as Leasing, Construction, Customer Account Representative, etc.to support ongoing team initiatives and special projects as assigned.
Requirements
3+ years
microsoft office
yardi
salesforce
real estate
analytical
3+ years of experience in administrative role, customer service, real estate or related field.
Proficient knowledge of Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook).
Knowledge of CRM systems as Yardi, salesforce
Positive, proactive work ethic and attention to detail.
Excellent communication and people skills, with a strong ability to build and maintain relationships with internal and external customers, team members, and external partners to complete various projects and assignments.
Show tact, discretion, confidentiality and good judgment in handling sensitive and confidential matters and documentation.
Familiarity with real estate processes and documentation, such as purchase agreements, leases, and property management responsibilities.
Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines, with a sense of urgency and follow-through.
Valid driver’s license and the ability to travel to multiple properties.
Good mathematical and analytical skills.
Benefits
Information not given or found
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
Information not given or found
Security clearance
all job offers are contingent upon successful completion of background verification.
The company was established in 1983, marking the beginning of its global logistics real estate leadership.
19 Countries
Global Presence
Prologis maintains a widespread portfolio across 19 countries, ensuring a robust global network.
Ranked #500
Market Performance
The company is part of the prestigious S&P 500 index, reflecting its strong financial standing in the market.
Provides prime distribution centers and warehouses for industries like retail, e-commerce, automotive, and technology.
Focuses on designing and managing large-scale logistics facilities that support global supply chains.
Leverages innovative technologies to optimize warehouse operations and drive efficiency for tenants.
Expands its footprint through strategic acquisitions in key logistics hubs worldwide.
Develops sustainable and adaptable logistics environments for future growth.
Known for quickly adapting to changing market demands, ensuring resilience in operations.
Culture + Values
Integrity: We are honest, ethical, and committed to doing the right thing in everything we do.
Excellence: We strive to achieve the highest standards, and continually raise the bar in all our work.
Collaboration: We work as a team, respecting and valuing each other's perspectives.
Innovation: We embrace new ideas, drive continuous improvement, and challenge the status quo.
Sustainability: We are dedicated to advancing a sustainable future by building the most environmentally responsible properties.
Environment + Sustainability
5.8M sq ft
Net-Zero Carbon Buildings
Prologis has completed 5.8 million square feet of net-zero carbon buildings as of 2023, showcasing significant progress in sustainable infrastructure.
25%+
Renewable Energy Usage
Over 25% of the energy used in its global portfolio comes from renewable sources, reflecting a strong commitment to clean energy integration.
100% LEED
LEED Certification Target
Aims to have 100% of its buildings certified under the LEED standard or equivalent by 2030, ensuring high environmental performance across its portfolio.
Net Zero by 2040
Carbon Emissions Goal
Committed to achieving net zero carbon emissions by 2040, emphasizing long-term sustainability and climate action.
Focus on reducing carbon footprint through renewable energy integration, sustainable design, and operational improvements.
Inclusion & Diversity
40% Global Leadership
Women Representation
Women represent 40% of the company's global leadership team as of 2023.
50% Diversity Goal
New Hires Target
Aim to achieve 50% gender diversity in new hires by 2025.
2025 Target Date
Gender Parity Goal
Aim to achieve gender parity in global leadership by 2025.
Annual Reporting
Diversity Metrics
Provides annual reporting to ensure accountability and track progress in diversity initiatives.
A comprehensive employee resource group program supports diverse backgrounds and experiences.