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Administrative Assistant

Employer undisclosedRole managed by a recruiter

Admin support for oil & gas site: reception, scheduling, safety docs, finance, and ops.

8d ago

Intermediate (4-7 years), Experienced (8-12 years), Expert & Leadership (13+ years)

Contractor

Vancouver, British Columbia, Canada

Onsite

Role

What you would be doing

data entry

schedule management

file management

safety permits

ppe inventory

reception support

Handling electronic communications related to Visitor and Contractor Lists and Duty On-Call schedules.
Assisting Ops Managers with training coordination and record keeping.
Organizing and maintaining Admin binder documentation.
Unloading and marking Sulphur and Agri rail on site.
Maintaining department files, on-call lists, and staff directories.
Maintaining safety work permit records and site safety orientation database.
Supporting the Operations team with data entry for truck traffic, rail, and vessel spreadsheets.
Updating employee schedules in Teams Shift and tracking vacation days for the site.
Providing backup administrative support during vacations or sick leave.
Assisting with NSWG fundraiser planning and auction item coordination.
Booking and coordinating meeting rooms.
Handling Iron Mountain documentation and coordinating deliveries to storage.
Supporting minor financial tasks including statement reconciliations, invoice reviews, vendor setup, and procurement.
Performing standard reception duties such as arranging couriers, sending faxes, and distributing mail.
Taking and distributing minutes for JOHSC and Safety meetings.
Supporting employees with paperwork for prescription eyewear orders via Eye Safe.
Managing PPE inventory and distribution to visitors.
Ordering and maintaining office and coffee supplies.
Coordinating office services such as catering, equipment maintenance, and birthday celebrations.
Managing the front reception desk: greeting guests, answering inquiries, and directing them to the appropriate contact.
Participating in and supporting an equitable, diverse, and inclusive workplace.

What you bring

5 years

diploma

high school

detail-oriented