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Administrative Assistant & Proposal Coordinator
Stantec
Provides admin support and coordinates proposal development for Stantec's Buildings team.
6d ago
Intermediate (4-7 years), Junior (1-3 years)
Full Time
Calgary, Alberta, Canada
Hybrid
Company Size
32,000 Employees
Service Specialisms
Planning
Engineering
Architecture
Interior Design
Landscape Architecture
Surveying
Environmental Sciences
Project Management
Sector Specialisms
Industrial
Energy
Infrastructure
Buildings
Residential
Commercial
Water Resources
Heavy Civil
Role
What you would be doing
project scheduling
budget management
system monitoring
report editing
proposal development
event planning
- Plan and coordinate business development events and team participation.
- Collaborating with internal marketing and subject matter experts to develop high-quality proposals
- Manage administrative tasks including project registration, file organization, and equipment tracking.
- Coordinating project schedules, deliverables and budgeting using internal tools
- Monitoring internal systems to identify new project opportunities
- Edit technical reports for clarity and language proficiency
- Create promotional materials to support marketing efforts.
- Work as a contributing team member within a multi-discipline team.
What you bring
office suite
indesign
eh&s
english
communication
problem solving
- Proficient in relevant software programs including (MS) Office Suite (Word, Excel and PowerPoint), and proposal development apps such as InDesign
- Comply with Stantec's EH&S program.
- Strong written and verbal communication skills, with a high level of English proficiency (post-secondary English is an asset)
- A collaborative mindset and eagerness to learn.
- Ability to solve problems using sound professional judgment, creativity and innovation.
- Ability to meet tight deadlines and manage multiple priorities.
- Strong desire to learn and work in a team environment
- Recognizes when functional problems are developing and proactively initiates appropriate corrective actions.
- Ability to work with others on large complex proposals and projects.
- Understand and work within Stantec's quality control guidelines.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
Company
Overview
Founded in 1954
Year Established
The company was established as a one-person environmental engineering practice in 1954.
MWH Global in 2016
Acquisition Year
Completed the acquisition of MWH Global to enhance expertise in water and natural resources.
450+ Offices
Global Presence
Operates across more than 450 offices on six continents, showcasing extensive global reach.
6 Continents
Geographic Reach
Maintains a strong presence on six continents through strategic expansion.
- Began as a one-person environmental engineering practice and has grown through strategic geographic and service expansion.
- Publicly listed on the NYSE and TSX, Stantec has completed major acquisitions to bolster expertise and strengthen global infrastructure portfolio.
- Headquartered in the iconic Stantec Tower in Edmonton, the company has delivered landmark projects like the Panama Canal Expansion and high-profile community developments.
- Leverages interdisciplinary teams of designers, engineers, scientists, and project managers.
- Typical projects span urban planning, civil infrastructure, water management, environmental assessment, energy delivery, and architectural design, serving public and private sectors.
- Blends technical prowess with visionary design in bold ventures such as designing its own mixed-use tower and leading multi-nation infrastructure projects.
- We Put People First
- We Do What is Right
- We Are Better Together
- We Are Driven to Achieve
2025
Carbon Neutrality Target
The company plans to achieve carbon neutrality in its operations by the end of the fiscal year 2025.
32,000
Employees in Sustainable Projects
Over 32,000 employees are working on climate-resilient infrastructure and future-proofing cities.
- Commitment to environmental, social and governance excellence across operations and client projects
- Issued Sustainability‑Linked Loan, tying financing to ESG metrics including Bloomberg GEI and environmental targets
- Publicly reported environmental performance in annual Sustainability Report (e.g., GRI‑aligned metrics)
43% women
Female Representation in Leadership
43% of board and C‑Suite positions are held by women in 2023.
18% pay gap
Global Gender Pay Gap
The global mean unadjusted gender pay gap is 18%.
3% compa-ratio
Gender Pay Gap Improvement
North America base pay compa-ratio gender pay gap improved by 3% in 2023 compared to the prior year.
7% score improvement
Gender-Equality Index
Score improved by 7% in 2023 in the Bloomberg Gender-Equality Index, which has been achieved for the fourth consecutive year.
- Named to Bloomberg Gender-Equality Index fourth consecutive year
- Female representation: more than 50% of entry-level staff are women
- 36 Women@Stantec regional employee resource groups active globally
- First globally to link senior credit facility pricing to Bloomberg Gender-Equality Index score
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