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Administrative Coordinator
Baskervill
Designs inspiring spaces that enhance experiences and connect people through architecture and design.
Provide administrative support for proposals, contracts, meetings, and project documentation.
Provide back-up to other Administrative Coordinator teammates and Front Office staff, as needed
Manage project-related documentation via project database(s) and servers
Consistently meet deadlines, work independently after receiving brief explanations and respond to inquiries in a timely manner
Serve as the primary support for proposal and contract development for both client and consultant agreements and administrative needs, in alignment with the firm’s identified risk management protocols
Coordinate internal team meetings and in-person client meetings, as required
Serve as a primary project contact in coordination with clients, consultants, contractors, and vendors
Prepare and proofread team and project-based correspondence and reports
What you bring
microsoft 365
deltek vantagepoint
newforma
bluebeam revu
7-10 years
contracts
Attention to detail, especially with contracts and other legal documents
In-depth knowledge of Microsoft 365 applications required
Knowledge and understanding of a project budget as it relates to agreements and project setup
Experience working for various stakeholders in a team-based setting required
Experience with Deltek Vantagepoint, Newforma, AIA Catina and Bluebeam Revu preferred
7-10 years of relevant administrative and support experience (or equivalent) required
Knowledge and understanding of contracts and legal terminology required
Strong editing and grammatical skills required
Benefits
Competitive salary commensurate with experience and skills
The company has been fostering architectural innovation for over a century.
Over 100 Years
Experience
The firm has a rich history of overcoming challenges and achieving significant successes.
Collaborative studio focused on delivering thoughtful, customized design solutions.
Creates spaces that combine form, function, and human connection.
I.P.Involves work across commercial, residential, and industrial sectors.
Specializes in flexible, sustainable spaces that adapt to changing needs.
Known for design philosophy blending aesthetic beauty with practical function.
Work impacts communities by enhancing built environments and fostering connection.
Culture + Values
Cultivation of trust, leveraging unique strengths, and embracing diverse perspectives as the foundation of their work.
Emphasis on empathy, compassion, and understanding in relationships, supporting colleagues’ unique experiences and situations.
Encouragement of flexibility and freedom in their approach to work for exploration, learning, growth, and innovation.
Focus on transparency in processes, methods, metrics, and overall firm operations.
Environment + Sustainability
Prioritizing environmental sustainability in project design, such as inclusion of rooftop solar photovoltaic battery arrays for efficient impact monitoring.
Sustainable design is a core service offering alongside architecture, interior design, and engineering.
Recognized projects (e.g., VIMS Chesapeake Bay Hall) emphasize sustainability and durability in support of marine research and education.
Inclusion & Diversity
98%
Employee Satisfaction
Employees express high satisfaction with their workplace relationships.
94%
Safety Priority
A strong majority of workers view safety as crucial.
92%
Diversity Commitment
The company is recognized for its dedication to diversity.
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