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Executive Assistant
Graycor
Assist MD with scheduling, events, travel, marketing and office management
14d ago
Intermediate (4-7 years), Junior (1-3 years)
Full Time
Chicago, IL
Onsite
Company Size
1,600 Employees
Service Specialisms
Construction Management at Risk
Construction Technology
Design‑Build Contractor
Engineering, Procurement + Construction (EPC)
Fabrication Shops
General Contracting
Integrated Project Delivery (IPD)
Live Environment Construction
Sector Specialisms
Advanced Facilities
Cold Storage & Food Processing
Corporate
Cultural & Educational
Energy Transition
Gas Infrastructure
Healthcare
Living & Lodging
Role
What you would be doing
office management
marketing support
report preparation
event coordination
travel coordination
transaction management
- The EA will also have day-to-day responsibility for management of the River North Office, ensuring its appearance and order is maintained, supplies are stocked, guests are welcomed and access managed, and any necessary engagement with the building, with others at Graycor related to the facility, or other related groups is managed.
- The EA will support marketing, proposal/presentation, and communications needs and will also prepare and maintain various reports, spreadsheets, and follow-ups on inquiries in conjunction with the rest of the teams within Gray Capital and related entities.
- The executive assistant will assist the managing partner in the scheduling and coordination of speaking engagements, events, and travel.
- This position will monitor, record, and facilitate daily transactions, such as billings, invoices, purchases, expenses, and other transactions.
What you bring
adobe suite
ms office
bachelor's
executive support
quickbooks
self‑starter
- Strong attention to detail, exceptional time management and organization skills
- Business to business marketing and communications experience, including social media, and management of proposals and other marketing materials; experience with the Adobe suite and some graphic design experience is a plus
- Bachelor's degree in business administration, communications, or related field preferred (or equivalent work experience)
- 3–7 years of experience supporting senior executives / C-suite leaders
- Proactive, self-starter who can work independently in a startup environment while also effectively collaborating with the team
- Strong software skills including MS Outlook Calendar, Teams, Excel, Word, PowerPoint required; previous experience with accounting/bookkeeping software (QuickBooks, Xero, Zoho Books, etc.) preferred.
- Strong calendar management and travel coordination skills.
- Strong written and verbal communication skills
- Experience preparing presentations and related materials; experience with event planning/logistics is a plus
- Ability to anticipate executive needs and act with initiative
- Professional presence and polished interpersonal skills
- Prior experience in a corporate, fast-paced, or professional services environment
- The highest levels of maturity and professionalism and experience working with confidential and sensitive information
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Training + DevelopmentInformation not given or found
Interview process
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Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
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Company
Overview
1921
Founding Year
Established as a sand-blasting startup in Chicago.
10+ Offices
National Presence
Graycor operates across North America with a growing network of locations.
5,000+ Projects
Completed Work
A portfolio showcasing expertise across diverse industries and project types.
- Grew into a nationwide construction leader by tackling hard jobs.
- Evolved into the general contracting arena in the 1950s.
- Blends legacy experience with modern innovation across various sectors.
- Known for handling high-complexity projects in logistics, healthcare, and energy.
- Pioneered integrated delivery methods and advanced construction techniques.
- Achieves zero-incident milestones through subsidiaries like Graycor Industrial.
- Adapted through strategic expansions, including a Greenville, SC office.
- Long‑Term Perspective
- Integrity & Honesty
- Health & Safety
- Family
- Continuous Improvement
- Diversity & Inclusion
- Relationships
- Value
250 kW
Rooftop Solar Installation
Completed a significant rooftop solar installation at Cedars-Sinai, contributing to energy efficiency and sustainability efforts.
225 kW
Net Zero Solar Project
Installed a major rooftop solar system at Walgreens Net Zero facility, supporting their commitment to sustainable energy solutions.
- Approach to sustainability focused on meeting present needs without sacrificing future generations
- Partner with clients to support their sustainability commitments and Net Zero Carbon facilities
- Have LEED-Accredited Professionals delivering energy-efficient, green building solutions
- Adhere to JUST Criteria principles from the International Living Future Institute
- Professional staff collaborating in design phase to meet sustainability requirements while achieving budget and schedule targets
Since 2021
DEI Council Established
The company's DEI Council was founded in 2021 with the vision to create a workplace that mirrors the diversity of the communities it serves, ensuring employees feel safe, respected, and empowered to thrive.
- Council action plan centered on employees, culture, trade partners/vendors/suppliers, and communities
- Employee Resource Groups (Women’s, LGBTQ+, Safeguards) providing mental‑health support and peer connection
- Committed to advancing diversity and inclusion through culture, employee development, trade partners and communities
- Statements from employees emphasize tangible outcomes: increased diversity in gender, age, race, ethnicity, sexual orientation, religion
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