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Manager Assistant- The Beacon
Action Property Management
Assist manager with HOA operations, admin support, resident services, and staff supervision.
8d ago
$30 - $33
Junior (1-3 years), Intermediate (4-7 years), Expert & Leadership (13+ years), Experienced (8-12 years)
Full Time
San Francisco, CA
Onsite
Company Size
601 Employees
Service Specialisms
Accounting & HOA Finances
Manager & Resident Portals
Dedicated Support Team
Board Involvement
Resident Services
Escrow Services
On-site HOA Management
Event Planning
Sector Specialisms
HOA Property Management
Homeowner Association Management
Residential Communities
Urban Properties
Large-scale Developments
New Development Properties
Hotel Properties
Role
What you would be doing
vendor management
tool integration
accounts processing
inspections management
committee coordination
resident support
- Coordinate and support Architectural Review Committee meetings and inspections
- Maintain vendor records, insurance documents, contracts, calendars, and websites
- Draft and distribute agendas, notices, reports, and meeting minutes
- Serve as Manager on Duty in the Manager’s absence
- Assist with member services, respond to resident concerns, and issue access devices
- Provide administrative support including correspondence, scheduling, and meeting preparation
- Technology Investment: Work with the industry's leading tools and resources to ensure efficiency and empower team members to succeed.
- Assist management with supervising, scheduling, and training front desk staff
- Process accounts receivable, verify invoices, and prepare monthly delinquency reports
- Conduct common area inspections and generate work orders
What you bring
college degree
2+ years
microsoft office
property software
communication
customer service
- High school diploma or equivalent. College degree in business, real estate, or a relevant field is preferred.
- Minimum of 2 years of office experience. Property management, hotel, or related industry experience preferred.
- Excellent organizational, communication, and multitasking skills.
- Demonstrates confidentiality and diplomacy when handling challenging situations.
- Strong judgement, professionalism and customer service focus.
- Must be flexible and willing to work occasional overtime when needed.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and property management software.
- Highly Rated Employer: Check out our Glassdoor reviews - Glassdoor Reviews
- Work-Life Balance: Enjoy PTO plus sick time, holiday pay, and your birthday holiday.
- Collaborative Culture: Work in an environment that values teamwork, innovation, and mutual respect.
- Comprehensive Benefits: Competitive salary, health insurance, and 401(k) matching.
- Award Winning Culture: Proud recipient of the 2025 Great Place to Work Certification
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Interview process
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Company
Overview
1984
Year Founded
The company was established in Irvine, California, marking the beginning of its journey from a local HOA property manager to a multi-regional specialist.
$750M
Annual Revenue
The company reported a significant revenue figure, reflecting its growth and operational success in the property management sector.
1996
CEO's Tenure
The current CEO, who began as a community manager in 1996, has played a pivotal role in the company's expansion and leadership.
2024
Headquarters Relocation
The company is set to move its headquarters to a new location in Irvine, a significant step in its ongoing development and operations.
- Operates across California and Arizona, managing diverse communities from single-family homes to mixed-use high-rises.
- Delivers services like financial accounting, maintenance coordination, board and resident portal administration.
- Leverages in-house tech team to power proprietary portals and AWS-hosted systems for resident and board access.
- Serves new developments alongside mature communities, tailoring plans from day one through ongoing operations.
- Engineers standout experiences in urban and hotel-residential environments, balancing hospitality with community care.
- Maintains quality through structured annual service cycles spanning landscaping, maintenance, financial reviews.
- Noted for seamless transitions during acquisitions and relocations.
- We are committed to doing the right thing, always, and acting with honesty and transparency.
- Our priority is to deliver unparalleled service and exceed client expectations.
- We foster collaboration and trust among all team members, working together toward common goals.
- We encourage creative solutions and embrace new technologies to improve the way we work.
- We strive for continuous improvement and deliver the highest quality in everything we do.
- We take ownership of our actions and are responsible for delivering results.
Net zero by 2030
Emissions Target
Aims to achieve net zero emissions through comprehensive sustainability efforts.
- Committed to reducing its environmental footprint.
- Implements green building practices and energy-efficient solutions.
- Works with clients to achieve sustainability goals, including energy-efficient lighting and waste reduction programs.
- Supports sustainable materials and technologies.
- Maintains high environmental performance through regular audits and compliance.
- Committed to creating an inclusive and diverse workplace.
- Prioritizes equal opportunity for all employees and promotes a culture of respect and inclusion.
- Strives to maintain gender balance and diversity across all levels of the organization.
- Has implemented strategies to ensure diversity in recruitment, leadership development, and employee engagement.
- Focused on creating a workplace where employees feel empowered to bring their whole selves to work.
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