Office Assistant

• Coordinate vendor visits, printer/copier maintenance, and office supply restocking.
• Answer and route incoming calls for the Vancouver office (and occasionally support other offices).
• Take ownership of office hospitality efforts, including planning and executing weekly team lunches (like our famous Burger Wednesday)—from shopping and meal prep to cleanup.
• Assist with light facilities maintenance, such as coordinating repairs, troubleshooting minor issues, or handling small fixes.
• Contribute to maintaining an organized, safe, and enjoyable office environment for the entire team.
• Manage front desk operations, including incoming/outgoing mail, deliveries, and office supply inventory.
• Support internal teams with scheduling, event coordination, and general administrative needs.
• Serve as the first point of contact for visitors, clients, and vendors, and greet everyone with warmth and professionalism.

Are you the kind of person who thrives on keeping things running smoothly behind the scenes? Do you enjoy being the friendly, dependable go-to person everyone counts on? If so, this Office Assistant role in our Vancouver, WA office might be a great fit. This full-time, in-office position is ideal for someone who is organized, proactive, and enjoys creating a welcoming, well-functioning environment for both employees and visitors.

• You’re proficient in Microsoft Office, especially Outlook.
• You have excellent written and verbal communication skills.
• Notary Public certification (or willingness to obtain).
• Experience in the A/E/C (Architecture, Engineering, Construction) industry or a similar professional services environment.
• You’re comfortable handling multiple tasks while keeping the office running smoothly.
• Basic facilities maintenance or vendor management experience.
• Experience supporting events, meetings, or team lunches.
• Valid driver’s license and reliable transportation.
• You have 2+ years of experience working in a professional office environment.

• Weekly Team Lunches: Take a break and recharge with your teammates. We believe food brings people together.
• Benefits That Care: You’ll have access to health coverage that supports your total well-being, plus a 401(k) match, paid holidays, and more resources to help you thrive.
• Real Collaboration: Join a team that brings diverse perspectives together to solve complex challenges with creativity, curiosity, and a shared commitment to quality.
• Respect for Your Time: We value work-life balance and offer generous PTO and a supportive environment that helps you manage both personal and professional responsibilities.
• Meaningful Growth: Whether you're just starting out or looking to advance, we offer hands-on training, mentorship, and clear paths for professional development so you can grow with purpose.