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Assistant to Executive
One Sotheby'S International Realty
Support senior executive with admin tasks, schedule, travel, emails and personal errands.
9d ago
Intermediate (4-7 years), Junior (1-3 years)
Full Time
Miami, FL
Office Full-Time
Company Size
1,400 Employees
Service Specialisms
Luxury Real Estate
Property Management
Market Research
Real Estate Investment
Residential Sales
Commercial Real Estate
Relocation Services
Mortgage Services
Sector Specialisms
Residential
Commercial
Waterfront
Luxury Homes
Oceanfront Estates
Role
What you would be doing
travel coordination
email management
social media
calendar management
meeting prep
process optimization
- Coordinate travel arrangements for both business and personal trips (flights, hotels, ground transportation, itineraries)
- Perform occasional personal errands and ad-hoc requests
- Handle emails, correspondence, and document organization with discretion and efficiency
- Support social media management, including scheduling posts or coordinating content as needed
- Manage daily calendar, appointments, and meeting schedules
- Assist with meeting preparation — agendas, materials, and follow-ups
- Maintain confidentiality and handle sensitive information with the highest level of professionalism
- Anticipate needs and proactively identify opportunities to streamline operations and scheduling
What you bring
microsoft office
google workspace
social media
organizational
multitasking
3-5 years
- Comfortable managing last-minute changes and shifting priorities
- Proficiency with Microsoft Office and Google Workspace; familiarity with social media tools preferred
- Exceptional organizational and multitasking skills
- 3-5 years of experience supporting an executive or senior leader
- Strong written and verbal communication abilities
- Competitive salary and performance-based incentives
- Health, dental, and vision benefits
- Collaborative, innovative, and supportive team environment
- Opportunity to make a direct impact on brand growth and market presence
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- mdlv, llc dba one sotheby's international realty conducts background checks.
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Company
Overview
Since 2008
Year Established
The firm was founded in December 2008, marking the beginning of its journey as a luxury brokerage.
30 Offices
Geographic Expansion
The company has expanded to operate in 30 offices across multiple East Coast Florida counties.
26,100+
Global Advisors Network
Leverages a global network of advisors across 84 countries through its affiliation with Sotheby’s International Realty.
$Billions
Development Portfolio
The development division handles several billion-dollar portfolios of premier luxury properties.
#1 Miami Beach
Market Leadership
Known for record-setting residential sales, often ranking #1 in Miami Beach.
- It has expanded into 30 offices across multiple East Coast Florida counties, showcasing consistent geographic growth.
- Affiliated directly with Sotheby’s Auction House and Sotheby’s International Realty, it leverages a global network of over 26,100 advisors in 84 countries.
- The company represents premier pre‑construction development projects in Florida.
- Its expertise spans high-end residential and luxury development sales, connecting elite properties with international investors.
- From Coral Gables to Palm Beach and Vero Beach, the firm operates in exclusive coastal and urban communities across the state.
- Fueling growth through strategic mergers, including integration of notable local firms like Worldwide Properties and Treasure Coast Sotheby’s.
- Integrity in everything we do.
- Unparalleled market expertise and knowledge.
- Commitment to providing exceptional service.
- Collaboration and mutual respect within our team.
- Innovation in how we approach real estate and client needs.
- A focus on long-term relationships over short-term gains.
Net-Zero by 2030
Carbon Footprint Target
The company aims to achieve a net-zero carbon footprint, marking a significant sustainability milestone.
- Commitment to reducing carbon footprint through eco-friendly practices.
- Use of sustainable building materials in new developments.
- Promoting energy-efficient homes to clients.
- Support for green certifications in properties.
- Focus on creating an inclusive and diverse workforce.
- Women hold leadership positions within the company.
- Strategic initiatives aimed at enhancing workplace diversity.
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