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Property Administrator
Quadreal Property Group
Manages AR/AP, reconciliations, invoicing, vendor and tenant admin for storage properties.
7d ago
C$60,000 - C$65,000
Expert & Leadership (13+ years), Junior (1-3 years)
Full Time
Vancouver, British Columbia, Canada
Office Full-Time
Company Size
1,200 Employees
Service Specialisms
Property Development
Construction Services
Project Management
Real Estate Investment
Asset Management
Urban Design
Design
Architecture
Sector Specialisms
Residential
Industrial
Tech
Retail
Office
Alternatives
Multifamily
Student Housing
Role
What you would be doing
account reconciliation
vendor onboarding
yardi invoicing
cash reconciliation
ar reporting
purchase orders
- Handle account reconciliations and process adjustments as needed;
- Onboarding of vendors
- From the Daily Cash Reconciliation data, prepare invoices and cash receipts related to each property’s daily cash activity in Yardi;
- Monitor MLSS AP email for new invoices
- Prepare and submit various monthly reports to the operations team;
- Collaborate and communicate with Operations team, accountants and Lease Administrators on tenant issues and/or changes;
- Review the Daily Cash Reconciliation Process packages from property sites.
- Update tenant emergency contact lists;
- Assistance with Workday for front line staff.
- Verify and track storage, commercial and resident caretaker tenants' insurance certificates;
- Generate miscellaneous invoices, cash receipts or customer refunds credit notes for property.
- Help with mileage reimbursement preparation
- Prepare termination notices or demand letters in compliance with agreement terms and follow up with further action when needed in consultation with the Operations Assistants;
- Respond to vendor inquiries and obtain required documentation to follow up on requests;
- Prepare accurate AR reports and inform the Operations Assistants on AR balances;
- Run the daily merchant reports from Fiserv to upload to SharePoint Maple Leaf team site for the site staff to complete their reconciliations.
- Prepare purchase orders in Yardi for ad hoc purchases and service contracts;
- Print and distribute accrual rental advice notices and year end adjustment notices for commercial and resident caretaker leases;
- Liaison with accounting and banking on identified journal entries required to balance reconciliations.
- Collect outstanding tenant rents for commercial and resident caretaker rents. Diligently respond to tenant inquiries.
What you bring
yardi
post-secondary
3+ years
accounting
customer service
analytical
- Experience with Yardi is considered an asset
- Strong organizational, multitasking and time management skills
- Ability to prioritize workload and handle competing priorities and deadlines
- Basic understanding of lease interpretation and real estate industry experience would be considered an asset
- Strong oral and written communication skills in English, other language an asset
- Code AP invoices in a timely manner;
- Post secondary education in a related field is preferred
- 3 or more years’ experience in a similar role with an accounting and/or bookkeeping focus
- Excellent customer service skills and seamlessly collaborate
- Excellent analytical and creative problem-solving skills
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
Company
Overview
C$18B Assets
Initial Assets
Started with C$18 billion in assets transferred from legacy managers.
89B Assets
Total Assets
Current asset value spans across North America, Europe, and Asia.
£260M Deal
London Logistics
Refinanced a major logistics project in London.
A$1B Partnership
Australian Logistics
Partnered on a large-scale logistics project in Australia.
3rd Largest Owner
Market Ranking
Surpasses major Canadian landlords to rank third.
- Fuses in-house investment, development, and property management under one roof for agile, integrated projects.
- Portfolio spans office towers, logistics hubs, shopping centres, and residential communities worldwide.
- Hallmark projects blend global strategy with local character, reshaping cities while driving strong institutional returns.
- Integrity is Our Foundation – we demand integrity as we strive for excellence and value openness, transparency and the diverse views which make us stronger.
- Collaboration is Our Strength – we believe in collaboration to work efficiently and effectively as we deliver service excellence to customers, stakeholders and each other.
- Performance is our focus – we measure every aspect of our performance in the thoughtful pursuit of excellence and value.
- Innovation is Our Mindset – we champion innovation as we discover excellence with creativity and forward thinking.
- Responsibility is our promise – we lead with a fundamental responsibility to our clients and communities to build excellence now and for generations to come.
80% Carbon Reduction
Canadian Operations Mandate
A significant reduction in carbon emissions across Canadian operations since 2016, showcasing strong commitment to sustainability.
50% Emissions Reduction
2030 Target for Canadian Portfolio
Aims to reduce absolute carbon emissions by half in the Canadian directly managed portfolio by 2030.
60% Fitwel Certification
Canadian Office Portfolio
60% of Canadian office spaces now hold Fitwel certifications, reflecting improved health and sustainability standards.
5 Stars Consecutive
GRESB Ranking Achievement
Consistently high performance in GRESB rankings, demonstrating leadership in sustainability.
- Committed to net zero carbon by 2050 across global directly managed portfolio.
- Global portfolio net zero by 2050 including scope 1, 2, and 3 emissions.
- Pathway includes replacing fossil fuels with low‑carbon electricity and building upgrades; previous retrofits delivered significant emissions reduction.
- Green Bond Framework issued nearly $1.2 billion in green bonds since 2020—the largest real estate green bond program in Canada.
- Over 95% of Canadian assets are green‑certified.
- Smart building initiatives cut annual energy costs by 25% and outdoor water use by 60% during peak months.
- Innovative waste solutions (e.g., cameras in open‑top bins, on‑site composters) improved waste‑management efficiency.
- No publicly available DEI values or strategy found on official site.
- No gender-related statistics or DEI goals available in external or LinkedIn sources.
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