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Accounting Administrator

Employer undisclosedRole managed by a recruiter

Manage AP/AR, invoicing, month‑end close, and office admin tasks.

11d ago

C$60,000 - C$65,000

Intermediate (4-7 years), Expert & Leadership (13+ years), Junior (1-3 years)

Full Time

Surrey, British Columbia, Canada

Office Full-Time

Role

What you would be doing

accounts payable

accounts receivable

invoice processing

inventory management

great plains

month close

Process and manage all accounts payable and receivable transactions.
Prepare and process customer and vendor paperwork, ensuring all documentation is complete and accurate. This can include invoices, order acknowledgements, tracking information and packing slip information.
Order inventory as directed by Warehouse Manager and record it in the accounting system (Great Plains). Administrative Duties:
Prepare and issue invoices to customers and follow up on outstanding payments.
Organize and manage physical and digital filing systems for efficient record- keeping.
Process cheque deposits (weekly or bi-weekly based on volume) and submit paperwork to head office on a recurring basis.
Oversee the credit check process for new customers, and prepare the credit approval package for Branch Manager approval.
Answer incoming calls via Microsoft Teams, respond to inquiries, and direct customers to appropriate staff members, by acquiring an understanding of the organization and the various departments in the branch.
Process incoming and outgoing inventory branch transfers throughout the month and reconcile them at month end.
When necessary, assist in the extraction and preparation of data for various reports.
Provide customer quotes by liaising with the Estimating and Customer Support team members.
Manage and maintain office supplies and equipment, ensuring they are in working order.
Greet visitors and customers, providing a welcoming and professional experience.
Keep track and report at month end Accruals for unbilled sales and unpaid invoices as well as in-transit inventory.
Track and work with vendors, customers and sales team to resolve any issues or discrepancies as they might arise.
Keep track and record the various costs associated with customer invoices. This can include product cost, freight, brokerage, credits and other costs.
Handle, code, allocate and record vendor invoices (product & freight charges) into the sales and accounting platforms, ensuring they are submitted for timely payment
Complete month end tasks required to close out the period based on the provided timelines.
Receive, record and apply customer payments within the accounting system (Great Plains).

What you bring

ms office

problem solving

analytical

communication