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Administrator, Office
Simon Property Group
Administrative office management, including Accounts Payable/Receivable, procurement, budgeting, short-term leasing, lease administration, fleet management, and general office administration.
17d ago
Junior (1-3 years), Intermediate (4-7 years)
Full Time
Miami, FL
Onsite
Company Size
3,000 Employees
Service Specialisms
Specialty leasing
Pop‑ups
Kiosks
In‑line leasing
Turnkey operations
Store design & development
Rapid store development
Logistics & fulfillment
Sector Specialisms
Retail Leasing
Property Management
Marketing and Promotions
Amenities and Customer Services
Digital Initiatives
Sustainability Efforts
Retail
Commercial Real Estate
Role
What you would be doing
accounts payable/receivable
hiring/training
payroll processing
fleet management
agreement administration
office administration
- Responsible for Accounts Payable, Accounts Receivable, procurement card, and petty cash. Engaged with the budgeting and forecasting cycle at the center
- If applicable-Assist with hiring and training of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performance evaluation
- If applicable-Process weekly payroll for inhouse hourly employees, required documents for new hires & submit for approval in Workday
- Administration of the Fleet Management program including, PIN maintenance, receipt reconciliations, vehicle maintenance process and change forms
- Create & Maintain documents for Capital and Operational service agreements. Track & Maintain DocuSign agreements & insurance documents
- Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, draft documents, and reports for managements, and provide Management Team with updates of Company Policies and Procedures
- Provide administrative support and ensure administrative staff is supporting all departments and completing administrative projects as directed, correctly and in a timely manner
- Coordination and support of the short-term leasing program. Responsible for Lease agreement administration in Salesforce, obtaining & processing monthly rent, tenant sales, overage rent, certificates of insurance and all opening documents
- If applicable-Support marketing events, promotions, sponsorships, collateral management, proof of performance & Gift card sales
What you bring
yardi
salesforce
accounts payable/receivable
organizational skills
communication
high school diploma
- Aptitude for understanding financial reports and extracting information
- Strong organizational and interpersonal skills with attention to detail
- 3-5 years of administrative office experience (office management preferred) in a fast-paced environment
- Accounts Payable and Receivable background using systems such as Yardi
- Demonstrate effective conflict resolution and customer service skills for interaction with customers, tenants, and co-workers
- Knowledge of administrative procedures, customer service principles and practices
- Strong working knowledge of various computer software such as Microsoft Office, Salesforce, and Web based input software
- Ability to prioritize, coordinate, multi-task and demonstrative initiative
- Supervisory and coaching skills with the ability to delegate tasks
- High school diploma or equivalent. Some college or professional school preferred
- Effective verbal and written communication
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- credit and criminal history check
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Company
Overview
Born in 1993
Year of Founding
The company was formed through the merger of two prominent firms in 1993.
250 Properties
Real Estate Portfolio
The company owns and manages a diverse portfolio of nearly 250 properties across multiple regions.
200M sq ft
Managed Space
Over 200 million square feet of commercial space is under the company's management.
S&P 100 Rank
Market Position
As an S&P 100 constituent, the company is recognized as a leading real estate investment trust.
- Its portfolio spans regional malls, Premium Outlets, The Mills and international joint‑ventures across North America, Europe and Asia.
- Typical projects include high‑end mall redevelopments, outlet expansions and mixed‑use transformations integrating retail, dining and entertainment.
- The company led bold acquisitions—like Taubman, J.C. Penney and Forever 21—reshaping the retail landscape and rescuing distressed brands.
- Specialises in experiential retail, blending shopping with food halls, theaters, EV charging stations and digital amenities.
- Notably, its international joint ventures power premium outlet centers in Japan, South Korea and Europe, showcasing global reach.
- Acting with integrity and fairness.
- Committed to operational excellence.
- Valuing collaboration and teamwork.
- Fostering a culture of innovation and creativity.
- Respecting and valuing diversity of thought and experience.
- Dedicated to delivering outstanding customer service.
- Holding themselves accountable for results.
By 2030
Net Zero Carbon Emissions Goal
Committed to achieving net zero carbon emissions across operations.
25%
Energy Consumption Reduced
Achieved a 25% reduction in energy consumption since 2015.
75%
Energy-Efficient Lighting
Over 75% of properties use energy-efficient lighting systems.
90%
Water Conservation Practices
Integrated water conservation in over 90% of properties.
- Committed to LEED certification for new developments and major renovations.
- Aiming for zero waste at more than 50% of properties.
41% Leadership Roles
Women in Leadership
Women hold 41% of senior leadership positions across the organization.
2025 Diversity Goals
Diversity Milestones
Aiming to increase representation of women and minorities in executive roles by 2025.
30% Board Representation
Gender Diversity
Women hold 30% of seats on the Board of Directors.
- The company regularly measures and reports diversity metrics across all levels of the organization.
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