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Property Administrator
Quadreal Property Group
Supports daily property management operations, handling finance, vendor, lease, and reporting tasks.
8d ago
Intermediate (4-7 years), Experienced (8-12 years)
Full Time
Calgary, Alberta, Canada
Onsite
Company Size
1,200 Employees
Service Specialisms
Property Development
Construction Services
Project Management
Real Estate Investment
Asset Management
Urban Design
Design
Architecture
Sector Specialisms
Residential
Industrial
Tech
Retail
Office
Alternatives
Multifamily
Student Housing
Role
What you would be doing
yardi processing
workday reconciliation
construction manager
rent rolls
tenant communication
capital projects
- Review monthly Recurring Comparison reports for upcoming month charges, ensuring all charges are accurate and understanding any variances (ie: rental step up).
- Maintain and update storage trackers
- Collect compliance documentation and assist with onboarding and setting up new vendors
- Create and close vendor Purchase Orders
- Prepare and reconcile monthly Visa transaction statements in Workday
- Analyze and act on monthly aged receivables, prepare statement of accounts and respond to tenant inquiries. Ensuring accuracy of posted rental charges and payment receipts.
- Assist with tenant’s events.
- Provide monthly rent rolls, vacancy and occupancy reports to Brightly
- Liaise with tenants and facilitate timely communication
- Prepare and distribute tenant correspondences, such as letters and bulletins (back up for APM)
- Actively pursue any outstanding rents - prepare and send reminders, demands and default letters as required.
- Prepare and distribute letters to the vendors for the year end cut off date
- Prepare and provide janitorial vacancy reports to janitorial provider
- Administer lease related payments (i.e. tenant allowances)
- Assist with preparation of annual budgets and reforecasts
- Input space manager and vacancy information in Real Data
- Distribute carbon reports to Tenants
- Capital Project Management - actively update all jobs in Construction Manager, assist with contract creation, monthly forecasting and processing capital project invoices
- Ensuring Pursuits notes are entered into Yardi by the 10th of each month.
- Provide support to Procurement Team for sending follow-up expired COI and WCB Clearances
- Provide tenant security deposit balance reports.
- Processing all vendor invoices in Yardi Voyager
- Review and prepare year end accruals list
- Prepare and distribute annual rental notices as well as year-end adjustment notices to ensure that terms of the lease agreement are met
- Collection of Tenant insurance certificates ensuring compliance to policies and Lease requirements are adhered to.
- Quarterly review of service contract files in Agiloft
- Prepare and provide quarterly tenant electricity statements to Tenants
- Investigate overdue balances diligently (vendor statements)
- Responsible for recording monthly parking expenses and revenue for Westmount Corporate Campus
- Maintain tenant and property files on SharePoint
- Maintain and update tenant contact information, including phone numbers, contact names and emergency contact information in Yardi
- Enter monthly tenant sales, update monthly sales reports tracker for portfolio. Generate percentage sales invoice as required.
- Responsible for overseeing parking set up and managing payment collection from parkers (WCP).
What you bring
microsoft office
yardi
post-secondary
4+ years
property management
detail-oriented
- Results oriented, detail oriented and accurate
- Ability to perform with exceptional integrity, always striving to do the right thing and help to create an environment built on trust, honesty, and respect.
- Proficient in Microsoft Office/ knowledge of Yardi
- Post secondary education supplemented with equivalent experience in business, real estate, or accounting an asset
- Relationship Skills – Ability to communicate effectively and professionally, both oral and written with owners, tenants and team members; professional phone manner; mature and self-motivated team player with good conflict- resolution skills; committed to personal growth and integrity aligned with QuadReal’s objectives
- Organizational/Multi-Task Skills – A highly organized individual who has an
- 4+ years of experience in an administrative role, experience in property management or real estate
- eye for detail and accuracy. Ability to allocate one's time effectively, work under pressure and manage tight deadlines.
- A self starter, able to allocate one’s time effectively and manage tight deadlines
- Able to handle multiple demands and competing priorities, and adapt to new ideas and constant change
- Able to work under pressure and achieve quality results
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
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Company
Overview
C$18B Assets
Initial Assets
Started with C$18 billion in assets transferred from legacy managers.
89B Assets
Total Assets
Current asset value spans across North America, Europe, and Asia.
£260M Deal
London Logistics
Refinanced a major logistics project in London.
A$1B Partnership
Australian Logistics
Partnered on a large-scale logistics project in Australia.
3rd Largest Owner
Market Ranking
Surpasses major Canadian landlords to rank third.
- Fuses in-house investment, development, and property management under one roof for agile, integrated projects.
- Portfolio spans office towers, logistics hubs, shopping centres, and residential communities worldwide.
- Hallmark projects blend global strategy with local character, reshaping cities while driving strong institutional returns.
- Integrity is Our Foundation – we demand integrity as we strive for excellence and value openness, transparency and the diverse views which make us stronger.
- Collaboration is Our Strength – we believe in collaboration to work efficiently and effectively as we deliver service excellence to customers, stakeholders and each other.
- Performance is our focus – we measure every aspect of our performance in the thoughtful pursuit of excellence and value.
- Innovation is Our Mindset – we champion innovation as we discover excellence with creativity and forward thinking.
- Responsibility is our promise – we lead with a fundamental responsibility to our clients and communities to build excellence now and for generations to come.
80% Carbon Reduction
Canadian Operations Mandate
A significant reduction in carbon emissions across Canadian operations since 2016, showcasing strong commitment to sustainability.
50% Emissions Reduction
2030 Target for Canadian Portfolio
Aims to reduce absolute carbon emissions by half in the Canadian directly managed portfolio by 2030.
60% Fitwel Certification
Canadian Office Portfolio
60% of Canadian office spaces now hold Fitwel certifications, reflecting improved health and sustainability standards.
5 Stars Consecutive
GRESB Ranking Achievement
Consistently high performance in GRESB rankings, demonstrating leadership in sustainability.
- Committed to net zero carbon by 2050 across global directly managed portfolio.
- Global portfolio net zero by 2050 including scope 1, 2, and 3 emissions.
- Pathway includes replacing fossil fuels with low‑carbon electricity and building upgrades; previous retrofits delivered significant emissions reduction.
- Green Bond Framework issued nearly $1.2 billion in green bonds since 2020—the largest real estate green bond program in Canada.
- Over 95% of Canadian assets are green‑certified.
- Smart building initiatives cut annual energy costs by 25% and outdoor water use by 60% during peak months.
- Innovative waste solutions (e.g., cameras in open‑top bins, on‑site composters) improved waste‑management efficiency.
- No publicly available DEI values or strategy found on official site.
- No gender-related statistics or DEI goals available in external or LinkedIn sources.
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