Executive Assistant to Chief Executive Officer

Assists with personal tasks and errands, as requested

Provides administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the Executive’s behalf

Prepares contracts and other documents for signature (wet and electronic)

Manages and works cohesively with the Receptionist position

Maintains a daily list of important items to bring to the Executive’s attention

Maintains professional and personal calendars, organizes in-person and virtual meetings, including scheduling and sending reminders; Prepares meeting agendas and sets up AV equipment, as needed

Registers team members for educational events, seminars, trainings, and other meetings

Maintains Company vehicle list and sets appointments for maintenance and cleaning. Reserves Company vehicle for personnel, as needed

Acts as the main point of contact for Executives, employees, and external vendors and stakeholders

Monitors emails and prioritizes messages based on timeline, importance, and key players involved

Assists with front desk duties

The Executive Assistant / Office Manager is responsible for organizing and coordinating operations for the President/CEO to ensure organizational effectiveness and efficiency. This position will co-report to members of the Company’s leadership team for office related items.

Arranges travel itineraries and necessary accommodations, including airfare, lodging, registration, and related events and activities

Requires exercising discretion in decision making and maintaining strict confidentiality with respect to applicant, employee and Company proprietary information.

Prepares and coordinates hosted events, including contract negotiation and vendor selection

• Manage calendars, schedule meetings, and coordinate tasks like a pro.
• Serve as the CEO’s right hand—anticipating needs, solving problems, and making things happen.
• Act as a liaison between the CEO, leadership team, and project stakeholders.
• Prepare reports, presentations, and communications that keep projects and stakeholders aligned.

Proficient with Microsoft software applications (Word, Excel, Outlook, PowerPoint). Utilization of the Internet for research and other tasks

Must be able to bend, stoop, squat, crawl, climb, kneel, balance, push, pull and reach over-head.

Ability to work a minimum of 40 hours per week or more if required

Capable of remaining poised and working well under pressure

Experience in the Construction industry is preferred but not required

Able to use discretion and maintain confidentiality for professional and personal tasks

Excellent written and verbal communication skills with the ability to multitask

May require repetitive use of arms, hands, and fingers

Ability to lift and/or carry up to 20 lbs. unassisted

A high school diploma, or equivalent, is required in conjunction with at least five-to-seven years working experience in an office / administrative role, specifically supporting CEO/C-Suite level Executives

Ability to work in a fast-paced environment, flexible and adaptable to changes to planned tasks or schedule

Willing to travel to various job site and/or employee recruitment and work locations.

Exceptional organization skills, detail-oriented, efficient, and reliable

May require prolonged periods of sitting, walking and/or standing throughout workday.

• Tech-savvy with tools like Microsoft Office, project management software, and calendar systems.
• Excellent communication and interpersonal skills—you know how to connect with people.
• Experience supporting senior executives (construction industry experience a plus, but not required).
• A natural multitasker who can pivot quickly without losing focus.

At Caliente Construction, Inc. we offer a variety of benefits including retirement savings plans with a 401k match and excellent healthcare choices that include medical, dental, vision. We firmly believe in the holistic health of our team and offer a wellness program that provides an on-site fitness center, personal training, biweekly massage therapist and more! We offer opportunities for professional development, personal growth and strongly believe in giving back to our community through various not-for-profit events we participate in throughout the year.

• Work directly with a dynamic CEO and leadership team who value collaboration and innovation.
• Competitive salary, benefits, and growth opportunities.