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Office Coordinator
Kiewit
Provides administrative and operational support for the Calgary district office.
10d ago
Intermediate (4-7 years), Experienced (8-12 years), Expert & Leadership (13+ years)
Full Time
Calgary, Alberta, Canada
Office Full-Time
Company Size
31,100 Employees
Service Specialisms
Construction services
Engineering
Project Management
Design
Technical Services
General Contractor
Turnkey
Sector Specialisms
Mine Management
Production
Infrastructure Construction
Maintenance
Contract Mining
Power Industry
Gas-fired Generation
Power Delivery
Role
What you would be doing
software management
budget management
onboarding
mail distribution
meeting coordination
facilities management
- Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
- Maintain a working knowledge of current software package and new technologies to improve operations
- Coordinating with Landlord on office maintenance items
- Budget management of office expenses and social activities
- Oversees parking assignments for staff and long-term visitors
- Maintains floorplans and assigns seats accordingly
- Coordination of some management expense entries
- Set up new hires including dispatch request, and facilitating onboarding activities
- Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
- Provide primary backup to office Reception - greet visitors, facilitate walk-ins and answer the phone as needed
- Sort and distribute incoming mail including office deliveries
- Create, edit, send and update all office signage / communication with appropriate grammar and punctuation on a regular basis
- Order and maintain office supplies, arrange for equipment maintenance as needed
- Prepare / distribute mail and correspondence, including e-mails and faxes
- Organize and arrange meetings, schedule conference rooms and set up catered meals
- Ensures all office issues are dealt with in a timely manner with proper follow-up and recording of any issues (for example IT boardroom issues)
- Plans / coordinates new and creative social activities / charity events throughout the year for the District (for example: District Meeting, holiday events, potlucks, teambuilding, etc.)
- Ensures proper onboarding of new staff (including IT equipment, paperwork, workspace setup)
- Maintains all common areas such as boardrooms, copy rooms, kitchens, vacant workspaces
What you bring
microsoft office
basic accounting
driver's license
detail oriented
team player
communication
- Experience working in a fast-paced / multitasking environment
- Excellent attention to detail with the ability to recognize discrepancies
- Regular, reliable attendance
- Must be a positive, pro-active, approachable, strong team participant with the ability to maintain strict confidentiality
- Has the ability to be creative and can bring new ideas to our social events
- Strong written and verbal communication skills
- Proficient in Microsoft Office products including Word, Excel and PowerPoint, SharePoint
- Work productively and meet deadlines timely
- Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
- Ability to lift and carry up to 40 lbs.
- Must be knowledgeable in basic accounting functions
- Must have valid driver's license
- Has experience dealing with difficult situations
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
Company
Overview
Founded in 1884
Year Established
The company began operations in 1884.
1920s and ’30s
Growth Period
The company expanded during this time, building landmark structures.
$17B in 2023
Revenue
The company's revenue in 2023 topped $17 billion.
- It evolved into a massive employee‑owned network operating across North America, delivering projects valued in the billions.
- Today it specializes in transportation, water/wastewater, power, oil, gas & chemicals, building, industrial, marine and mining sectors.
- Signature projects include New York’s 63rd Street Tunnel, Baltimore’s Fort McHenry Tunnel, T‑Mobile Park in Seattle, and major renewable energy sites.
- Its marine division undertakes dredging, coastal resiliency and naval base work, while energy teams deliver gas, power delivery and renewables.
- With deep roots in engineering‑led construction, it is known for tackling the kind of ‘impossible’ projects that reshape cities and industries.
- Safety First – We care for the safety and well-being of our employees and those around us.
- Integrity – We are honest, ethical, and transparent in all that we do.
- Excellence – We deliver exceptional results by striving for continuous improvement and exceeding expectations.
- Customer Focus – We develop strong relationships with our customers and work together to achieve success.
- Accountability – We take responsibility for our actions and outcomes.
- Collaboration – We work together to leverage the strengths of our diverse teams and achieve shared goals.
2050 Target
Carbon Neutrality Goal
Aiming to achieve net-zero greenhouse gas emissions by 2050, aligning with global climate efforts.
100% Renewables
Clean Energy Transition
Committed to integrating renewable energy solutions into projects to support a low-carbon future.
- Investing in sustainable infrastructure to support the transition to a low-carbon economy.
- Tracking and reducing our carbon footprint across operations and construction sites.
- Incorporating sustainable practices into the design, construction, and operation of projects to minimize environmental impact.
15%
Women in Workforce
Approximately 15% of the workforce are women, reflecting current representation in the organization.
- Aim to build a diverse workforce, with a focus on gender, race, and other underrepresented groups.
- Set clear goals for increasing the percentage of women in leadership and technical roles.
- Track progress on diversity metrics across all levels of the organization.
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