Kablio AI
AI Turbo Recruiter
Want to hear how I work? Hit play.Kablio AI applies for you. You just show up to the interviewKablio AI helps you secure roles in construction, clean energy, facilities management, engineering, architecture, sustainability, environment and other physical world sectors.
Get hired, get rewarded!
Land a job through Kablio and earn a 5% salary bonus.
Exclusive benefits
5%Bonus
Executive Assistant - Gateway
Arcadis
Provide executive admin support to senior leaders on the Gateway Hudson Tunnel Project.
7d ago
$85,000 - $120,000
Expert & Leadership (13+ years)
Full Time
New York, NY
Onsite
Company Size
36,000 Employees
Service Specialisms
Consulting
Engineering
Architecture
Project Management
Design
Technical Services
Construction Services
Urban Planning
Sector Specialisms
Infrastructure
Water
Environment
Buildings
Transport
Utilities
Role
What you would be doing
calendar management
travel coordination
document preparation
filing systems
communication management
event planning
- Act as a liaison between the executives and internal/external stakeholders, always maintaining effective communication and professionalism.
- Conduct research and gather data on various projects, initiatives, and educational trends to support decision-making processes.
- Prepare and organize documents, presentations, and reports for meetings, conferences, and other executive engagements.
- Develop and manage internal processes to expedite workflow.
- Attend meetings and draft minutes as directed
- Keep the executive apprised of time-sensitive or priority matters, ensuring appropriate
- Collaborate with other administrative staff to optimize office efficiency and contribute to a positive work environment.
- Efficiently manage the executives' calendars, appointments, and travel arrangements, ensuring optimal use of their time and resources.
- Maintain paper and electronic filing systems, including confidential and sensitive information.
- Prioritize and handle incoming communication, including emails, phone calls, and inquiries, with discretion and responsiveness.
- Assist in planning and coordinating special events, conferences, and board meetings, ensuring successful execution and smooth logistics.
- Maintain confidentiality and handle sensitive information with the utmost professionalism and integrity.
What you bring
independent
communication
bachelor's
microsoft office
interpersonal
5+ years
- Demonstrated ability to work independently, take initiative, and anticipate the needs of executives.
- Excellent written and verbal communication skills, with strong attention to detail and accuracy.
- Bachelor's degree or relevant educational background is preferred, but not mandatory
- Proficiency in office software (Microsoft Office, Google Workspace) and the ability to learn new tools and technology quickly.
- A professional and approachable demeanor, with strong interpersonal skills to interact with diverse stakeholders.
- Minimum of 5 years proven experience as an executive assistant or in a similar role, supporting C-level executives or senior management.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
People also searched
Executive Assistant Jobs in New York City United StatesExecutive Assistant Jobs in Staten Island United StatesExecutive Assistant Jobs in Manhattan United StatesExecutive Assistant Jobs in The Bronx United StatesExecutive Assistant Jobs in Brooklyn United StatesExecutive Assistant Jobs in Hoboken United StatesExecutive Assistant Jobs in Newark United StatesExecutive Assistant Jobs in Passaic United States
Company
Overview
1888
Year Founded
The company was established in the Netherlands with a focus on reclaiming wetlands.
30+ Countries
Global Presence
Operates in over 30 countries worldwide, showcasing its extensive international reach.
€5B
2023 Revenue
Achieved €5 billion in gross revenues, reflecting strong financial performance and strategic growth.
- Evolved into a global design, engineering and consultancy powerhouse.
- Excels in major infrastructure, water management, urban building, transport and industrial manufacturing projects worldwide.
- Recent standout assignments include flood defences in New York, the Sydney Metro, and sustainable legacy planning for the Paris Olympics.
- Structured around core business areas—Places, Mobility, Resilience and Intelligence—backed by digital centres of excellence.
- Notable for blending data-driven tools with traditional consulting to optimise asset lifecycles and smart infrastructure.
- People First
- Collaboration
- Client Success
- Integrity
- Sustainability
Net-Zero by 2035
GHG Emissions Target
Commitment to achieving net-zero across the entire value chain.
70% Reduction
GHG Emissions Target
Aiming for a 70% reduction in absolute scope 1 and market-based scope 2 GHG emissions by 2026, measured from a 2019 baseline.
58% GHG Reduction
Emissions Progress
Achieved a 58% reduction in scope 1 and 2 GHG emissions by end-2023 compared to 2019 levels.
100% Renewable Energy
Energy Consumption
Purchases renewable electricity certificates to cover all office and work-from-home energy use.
- Transition of company fleet to EVs by 2030 (currently 26–35% by late 2024)
- 50% reduction in air travel emissions by 2025 (currently ~29%)
- 35% reduction in business travel emissions by 2025 (already at ~37%)
- Joined supply-chain emissions platform in 2023 to capture supplier scope 3 data
>40% Female Workforce
Gender Diversity Goal
Targets over 40% of workforce to be female by the end of 2026, reflecting a strong commitment to gender balance.
Top 25% eNPS
Employee Satisfaction Ranking
Aims to remain in the top 25% of the professional services sector for employee satisfaction, as measured by eNPS scores.
- Continues to develop people through Skills Powered Organisation and Energy Transition Academy
- GEC recruitment drive and increased focus on global roles to support diverse career paths
Kablio AIIf you're someone who helps build and power the world (or dreams to), Kablio AI is your pocket-sized recruiter that gets you hired.
Copyright © 2025 Kablio